Human Resources Clerk

Announcement Number: HANOI-2021-43 Hiring Agency: Embassy Hanoi Position Title: Human Resources Clerk - All Interested Applicants Open Period: 07/28/2021 - 08/11/2021 Vacancy Time Zone: GMT+7 Series/Grade: LE - 0305 6 Salary: USD $12,160 Work Schedule: Full-time - Mon through Fri 40 hours/week Promotion Potential: LE-6 Duty Location(s): 1 in Hanoi, VM Telework Eligible: No For More Info: HR Section 84-24-3850-5000 ext. 5126 HanoiHR@state.gov Overview

Hiring Path: • Open to the public

Who May Apply/Clarification From the Agency: For USEFM - FS is FP-8. Actual FS salary determined by Washington D.C. Open to: All Interested Applicants / All Sources Security Clearance Required: Public Trust - Background Investigation Appointment Type Permanent Appointment Type Details:

Indefinite subject to successful completion of probationary period

Marketing Statement:We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply. Summary: The work schedule for this position is: Full Time 40 hours per week Start date: Candidate must be able to begin working within 90 days of receipt of agency authorization and/or clearances/certifications or their candidacy may end. Supervisory Position:No Relocation Expenses Reimbursed:No Travel Required: Not Required

Duties

Under the direct supervision of the Supervisory Human Resources (HR) Specialist, incumbent of this position will perform a wide variety of administrative duties to support the Mission’s Human Resources Program including establishing and updating official personnel files, receiving and screening all incoming and outgoing correspondence, compiling a variety of routine to complex documents, retiring all HR records and documentation, responding to internal and external inquiries which require general knowledge of HR procedures and policies, maintaining and updating the HR share point site, and coordinating with other sections to prepare logistics for HR events. The incumbent will assist with the pre-employment process as required. S/he will serve as HR timekeeper, provides back-up supports to other HR staff and performs other duties as assigned.

Qualifications and Evaluations

Requirements: EXPERIENCE: At least two years of progressively responsible experience in human resources is required. JOB KNOWLEDGE: Must have In-depth knowledge of local labor law, general office operations and procedural requirements pertaining to functions performed in an HR Office. Education Requirements: College or University studies required. Evaluations: LANGUAGE: Good working knowledge in Speaking/Reading/Writing English is required. (This will be tested.) Fluency in Speaking/Reading/Writing Vietnamese is required. SKILLS AND ABILITIES: Must have/be able to: Perform computer operation with commonly used programs such as word processing, electronic calendaring systems, and basic accounting. Possess deep organizational skills with a focus on customer service. Communicate with both American Officers and Vietnamese staff in the U.S. Mission. Proficiency in Microsoft Office software applications, including Word, Excel, PowerPoint and Outlook. Skills in operating office machines (scanner, photocopier, printer, fax, shredder, etc.). Good interpersonal skill. EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. Qualifications: All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits: Agency Benefits: Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Vietnam may receive a compensation package that may include health, separation, and other benefits. For EFMs, benefits should be discussed with the Human Resources Office. The pay plan is assigned at the time of the conditional offer letter by the HR Office. Other Information: HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference. HIRING PREFERENCE ORDER: AEFM / USEFM who is a preference-eligible U.S. Veteran* AEFM / USEFM FS on LWOP and CS with reemployment rights ** * IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given. ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau. For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply: All candidates must be able to obtain and hold a Local security or Public trust clearance. To apply for this position click the “Submit Application” button. For more information on how to apply, visit the Mission internet site at https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/ Note: The Embassy Human Resources Office is unable to acknowledge the receipt of your documents due to the high volume of applications received. If you do not receive a notification email from ERA within four weeks of the vacancy announcement’s closing day, it is likely that you did not qualify for the position or did not submit a complete package. Required Documents: Please provide the required documentation listed below with your application Copy of Orders/Assignment Notification (or equivalent if you are AEFM / USEFM) Vietnamese ID Residency and/or Work Permit (If you are not Vietnamese Citizen) DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable) SF-50 (if applicable) University Degree Other Document Next Steps: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office. Thank you for your application and your interest in working at the U.S. Embassy in Hanoi.