Human Resources Clerk

Vacancy Announcement U.S. Mission Vietnam U.S. Embassy in Hanoi Announcement Number: Hanoi-2019-42 Position Title: Human Resources Clerk Opening Period: August 2 through August 16, 2019 Series/Grade: FSN 305-6 Salary: US$10,379(annually) For More Info: Human Resources Office: +84-24-3850-5000 ext. 5126/5127 E-mail Address: HanoiHR@state.gov Who May Apply: For USEFM - FS is FP-8: US$38,468(Starting Salary). Actual FS salary determined by Washington D.C. Open-to: All Interested Applicants / All Sources Security Clearance Required: Local Security Certification or Public Trust Duration Appointment: Indefinite subject to successful completion of probationary period Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply. Summary: The U.S. Mission in Hanoi is seeking an eligible and qualified applicant for the position of Human Resources Clerk in its Human Resources Office (HR). The work schedule for this position is:

Full Time (40 hours per week)

Start date: Candidate must be able to begin working within 90 days of receipt of agency authorization and/or clearances/certifications or their candidacy may end. Supervisory Position: No Duties: Under the direct supervision of the Supervisory HR Management Specialist (SHRMS), incumbent of this position will perform a variety of clerical and administrative duties to support the Mission’s Human Resources Program including managing all aspects of the LE Staff pre-employment process to include drafting employment offer letters, initiating LE Staff security clearance process, requesting pre- employment check-up process and informing the Diplomatic Services Department of the employment status. The incumbent will also be in charge of the HR record management process; will do mailing and updating the HR share point site. S/he will also provide back-up supports to other HR staff and perform other duties as assigned. Qualifications and Evaluations Education: College or University studies required. Requirements: EXPERIENCE: At least two years of progressively responsible experience in human resources is required. JOB KNOWLEDGE: Must have:

- In-depth knowledge of HR regulations and procedures of State and other associated agencies, particularly those regulations pertaining to processing a variety of HR related work.
- In-depth knowledge of local labor law, general office operations and procedural requirements pertaining to functions performed in an HR Office.

Evaluations: LANGUAGE: Level 3 (Good working knowledge) Speaking/Reading/Writing English is required. (This will be tested.) Level 4 (Fluent) Speaking/Reading/Writing Vietnamese is required. SKILLS AND ABILITIES: Must:

- Be able to perform computer operation with commonly used programs such as word processing, electronic calendaring systems, and basic accounting.
- Possess deep organizational skills with a focus on customer service.
- Be able to communicate with both American Officers and Vietnamese staff in the U.S. Mission.
- Have proficiency in Microsoft Office software applications, including Word, Excel, PowerPoint and Outlook.
- Have skills in operating office machines (scanner, photocopier, printer, fax, shredder, etc.).
- Have good interpersonal skill.

Qualifications: All applicants under consideration will be required to pass medical and security certifications. EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. Benefits: Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Hanoi may receive a compensation package that may include health, separation, and other benefits. For EFMs, benefits should be discussed with the Human Resources Office. The pay plan is assigned at the time of the conditional offer letter by the HR Office. Other information: HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference. HIRING PREFERENCE ORDER:

AEFM / USEFM who is a preference-eligible U.S. Veteran*
AEFM / USEFM
FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given. ** This level of preference applies to all Foreign Service employees on LWOP and CS with re- employment rights back to their agency or bureau. For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://vn.usembassy.gov/embassy-consulate/embassy- consulate-jobs/ How to Apply: All candidates must be able to obtain and hold a Local security or Public trust clearance. Applicants must submit a Universal Application for Employment (DS-174) which is available on Embassy’s Web Site. To apply for this position, applicants should electronically (or otherwise) submit the documents listed below Required Documents: Please provide the required documentation listed below with your application:

- DS-174
- Copy of Orders/Assignment Notification (or equivalent if you are AEFM / USEFM)
- Residency and/or Work Permit (If you are not Vietnamese Citizen)
- DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)

What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email or phone. For further information: the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office. Thank you for your application and your interest in working at the U.S. Mission in Hanoi.

Tags: U.S. Embassy in Hanoi