- Onboard and offboard project employees, including arranging and conducting orientations for new staff and exit interviews,
- Set up employee benefits.
- Manage social/health/unemployment insurance with Social Authority.
- Manage Trade Union fee with Vietnam General Confederation of Labour.
- Manage employee files and maintaining complete confidentiality.
- Ensure proper compliance and protocols are being followed per local labor laws, SI policies, and USAID/Vietnam policies.
- Develop HR programs, including employee engagement and professional development.
- Other responsibilities, as determined by the Director of Finance & Administration.
- Lead full-cycle recruitment of expat and Vietnamese consultant teams for monitoring, evaluation, and learning activities requested by USAID, typically within a two-week timeframe. This includes:
- Posting job advertisements for appropriate job boards and newspapers.
- Sourcing qualified candidates through various means; networking with partners to increase SI’s pool of candidates.
- Screening for candidate skills, background, and quality.
- Setting up interviews for qualified candidates with other project staff members.
- Recommending finalist candidates for each position.
- Gathering and organizing candidate documents: new 1420 Biographical Data forms, references, CVs, letters of commitment, conflict of interest forms, and salary and education verification documents.
- Conducting verification of candidate references and salaries and referencing Local Compensation Plan to determine and issue reasonable salary/rate offers.
- Tailoring candidate CVs and qualifications for presentation to USAID.
- Maintaining strong relationships between candidates, the Learns project, and SI.
- Ensuring the SI recruitment database, Taleo, is kept up to date with all candidate documentation, correspondence, interview notes, and statuses.
- Lead full-cycle recruitment when a replacement is needed for Vietnamese project employees.
- Work closely with SI-HQ’s recruitment team to ensure processes are being followed.
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories;
- Maintain supplies and inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies;
- Coordinate with the flow of work, business meetings, conferences and events for office, staffs, and counterparts;
- Provide basic technical support including knowledge management, filing, compliance…
- General administrative assistance;
- Other responsibilities, as determined by the Director of Finance & Administration.
- An Associates or Bachelor’s degree in Human Resources, Business Administration, or a related field required.
- At least five years of human resources experience, including recruitment, employee relations, HR, administration, performance management, and staff development, preferably with an international organization or company.
- Proficiency in Microsoft Office applications, particularly Word and Excel.
- Must be fully comfortable and have prior experience using online applicant systems and candidate databases as a recruitment tool.
- Experience working with USAID-funded projects and verifying USAID Biographical Data forms preferred.
- Demonstrated ability to exercise good judgment and communicate effectively, orally and in writing.
- Exceptional organizational skills and attention to detail.
- Ability to organize, manage, prioritize, and follow through on multiple tasks in a fast-paced, deadline-oriented environment.
- Proven capacity to take initiative and willingness to learn new skills as needed.
- Strong work ethic and the ability to work well independently and as part of a team.
- Fluency in English is required.
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Việc làm tại các tổ chức phi chính phủ - NGO Recruitment
- Website: https://ngorecruitment.org/
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- LinkedIn: https://www.linkedin.com/in/ngorecruitment
- Group: https://www.facebook.com/groups/VieclamPhichinhphu
- Youtube: http://bit.ly/Youtube_NGORecruitment
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