|Humanitarian Affairs Officer (Pooled Fund Manager/ Deputy Pooled Fund Manager), P3|
|Job Code Title:||HUMANITARIAN AFFAIRS OFFICER|
|Department/Office:||Office for the Coordination of Humanitarian Affairs|
|Posting Period:||05 August 2021 - 03 September 2021|
|Job Opening Number:||21-Humanitarian Affairs-OCHA-160586-P-Other (X)|
Org. Setting and Reporting
This Job Opening (JO) has been issued for roster purposes. The United Nations Office for the Coordination of Humanitarian Affairs (OCHA), through its roster program, will select qualified and suitable individuals and deploy them to field assignments across the globe in accordance with operational requirements. The Humanitarian Affairs Officer (Pooled Fund Manager/Deputy Pooled Fund Manager) will report to the Senior Humanitarian Affairs Officer (Pooled Fund Manager) or Deputy Head of Office.
This position is under the Operations and Advocacy Division, Office for the Coordination of Humanitarian Affairs (OCHA), which is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principles humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.
Under the overall guidance of the OCHA Head of Office (HoO) and oversight of the Humanitarian Coordinator (HC), the Humanitarian Affairs Officer (Pooled Fund Manager/Deputy Pooled Fund Manager) will be responsible for the following duties:
I. Fund Management and Coordination:
- Under the overall guidance of the HoO and the supervision of the senior Humanitarian Affairs Officers/Pooled Fund Manager, advise the HC on the management of the Country-based Pooled Fund (CBPF) vis-à-vis the humanitarian context (i.e. priorities and needs);
- Ensure the overall administration of the Fund and liaise as necessary with relevant OCHA HQ sections (i.e. OCHA CBPF Section, OCHA Operations and Advocacy, OCHA Donor Relations Section);
- Support and implement standardized policy in line with HQ guidance and decisions.
- Manage and supervise Fund-related support staff;
- Manage fund allocation processes, ensuring necessary coordination with relevant counterparts in line with the Terms of Reference and/or allocation guidelines (i.e. Review and/or Advisory Boards, cluster or sector leads, humanitarian organizations, and OCHA);
- Liaise with NGOs, UN partners as well as clusters and OCHA field offices to follow-up on project progress and overall Fund progress;
- Conduct periodic field visits to promote knowledge and support the appropriate use of the Fund in line with its Terms of Reference. Field visits should focus on key actors (i.e. OCHA field colleagues, recipient organizations, local governments, communities);
- Ensure proper communication and support during the allocation process vis-à-vis all stakeholders;
- Liaise with and provide necessary support to recipient organizations of the Fund throughout the life-cycle of the projects, promoting coherence between humanitarian needs and response;
- Advise the HC, recipient organizations and stakeholders on measures to mitigate and manage foreseeable operational risks;
- Ensure recipient organizations’ compliance with financial rules applicable to the Fund.
- Ensure coordination and information exchange with humanitarian donors, aiming to promote coordinated and complementary use of funds;
- In case of absence of the senior Humanitarian Affairs Officers/Pooled Fund Manager, represent the Fund management unit before stakeholders (NGO, UN Agencies, donors) and external actors as required;
II.Monitoring, Reporting and Evaluation:
- Ensure compliance with monitoring and reporting requirements in place for the Fund;
- Oversee and ensure timely project reporting cycle, including the annual report of the Fund;
- Systematically provide information on project status to the HC, the HoO, donors and relevant governing bodies of the Fund;
- Support the preparation of evaluations, reviews and studies as requested by the HC and governing bodies, ensuring due consultation with relevant HQ sections.
III. Analysis, communications and public information:
- Research, analyze and present humanitarian financing information, in particular funding trends and requirements, gathered from diverse sources;
- Assist in policy development, including the review and analysis of humanitarian issues and funding trends at the country level, ensuring proper coordination with Funding Coordination Section at HQ;
- In collaboration with other OCHA units and field offices, as well as with support from relevant OCHA HQ sections, document and disseminate results, best practices and results of the Fund across internal and broader audiences through information and communication products/pieces (i.e. bulletins, feature stories, photographs/videos, websites, etc.);
- Liaise with OCHA field offices and recipient organizations in order to disseminate full information on Fund activities;
- Perform other duties as assigned by the senior Humanitarian Affairs Officers/Pooled Fund Manager and the OCHA Head of Office;
- PROFESSIONALISM: Sound knowledge of and exposure to a range of humanitarian assistance, emergency relief and related humanitarian issues, to include approaches and techniques to address difficult problems; conceptual and strategic analytical capacity and in particular the ability to analyse and articulate the humanitarian and protection dimension of issues which require a coordinated UN response; ability to identify issues and to use sound judgment in applying technical expertise to resolve a wide range of problems; ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights and protection situation in assigned country/area; ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery); ability to provide guidance to new/junior staff; take responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Proven drafting skills. Knowledge of institutional mandates, policies and guidelines pertaining humanitarian assistance. Knowledge of the UN common system and NGOs, and commonly used computer applications including MS Word and Excel. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- TEAM WORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; designs solutions and basis recommendations on the principles of usability; establishes and maintains productive partnerships with clients by gaining their trust and respect; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
An advanced university degree (Master's degree or equivalent) in political science, social science, public administration, international studies, economics or a related field, is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- A minimum of five (5) years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, project management, budget management, or related area is required.
- Experience in humanitarian emergencies in the field is required.
- Previous work experience in areas of project management and supervision, monitoring and evaluation, or administration is required.
- Previous experience of working in humanitarian financing, (e.g. grant management, fundraising, or donor relations for humanitarian programmes), is desirable.
- Experience in the design of policies and guidelines pertaining to humanitarian assistance is desirable.
French and English are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of another UN official language is desirable.
Evaluation of qualified candidates may include an assessment exercise and/or a competency-based interview.
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