Intern for Project Management and Infrastructure

BACKGROUND INFORMATION - IPAS

Based in Copenhagen, Denmark, the UNOPS Integrated Practice Advice and Support (IPAS) serves all the regions and headquarters, primarily with advice and solutions to everyday implementation challenges. IPAS consists of a diverse team of subject matter experts in the six practice areas of HR, Administration, Legal, Finance, Procurement, Project Management and Infrastructure. IPAS has three main roles: Support to operations in the field offices: IPAS provides timely advice and supports actively finding of solutions to everyday implementation challenges, based on policy and best practices. It also provides operational support in specific areas. Business efficiency: IPAS recommends changes to policies, processes and operating standards based on the feedback and experience of the field offices. IPAS also ensures transparent and efficient project implementation, in line with policy and business needs. Body of knowledge: IPAS contributes to research and coordination within the policy groups and project practitioners. It provides structured knowledge and subject matter expertise which is used across practice areas to provide coherent and tailored advice to the requesting offices.

FUNCTIONAL RESPONSIBILITIES

Reporting to the IPAS Project Management and Infrastructure (IPAS PMI) Team Lead, the successful candidate may be required to work on the following:

Support IPAS and IPAS PMI a variety of tasks as outlined and assigned in the annual work plan;
- Support the preparation of the PMI Workplan and monitor its progress;
- Take lead in the preparation of PMI quarterly reports ensuring regular inputs are prepared and extracting supporting data from various systems;
- Participate in the development and promotion of checklists, webinars, and guidelines;
- Develop and manage G Suite dashboards.
Maintain, update, and support all relevant knowledge management efforts for the unit;
Monitor and maintain the advisory task dashboard;
Providing analysis and reporting as required for the PMI team by ensuring compliance with all policies, guidelines, and instructions set out by IPMG and the organization;
Support with the preparation of reports for the unit and relevant performance management initiatives;

Provide assistance to the PM on the implementation of Phase II of the “Digitalization of IPAS advisory and operational support” Project;
Day to day tasks as assigned.

EDUCATION/EXPERIENCE/LANGUAGE REQUIREMENTS

Education:

Completion of secondary school or equivalent is required.
Candidate must be currently enrolled in, or have recently completed (within three years prior to the application date of the internship) a Bachelor/Master’s/Ph.D. Degree in a relevant area, preferably in Business Administration, Science and/or Engineering.

Language requirements:

Fluency in English is required;
Knowledge of French and/or Spanish would be considered an asset.

Internship-related experience: While no prior work experience is required the following experience is highly desirable:

Knowledge of Google Suite is an asset;
Analytical skills;
Database analysis, processing and reporting;
Ability to prepare communication material including presentations;
Website and intranet development;
Knowledge and experience with Microsoft Office programs, particularly with Microsoft Excel, PowerPoint, Word and other publishing software.

COMPETENCIES

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

CONTRACT TYPE, LEVEL AND DURATION - INTERNSHIP

Contract type: Internship Contract level: N/A Contract duration: 6 monthsThis internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship. Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions. Further, UNOPS may provide a one time travel lumpsum of 500 USD. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements. For more details about UNOPS internships please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

ADDITIONAL CONSIDERATIONS

Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

BACKGROUND INFORMATION - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources. Working with us UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines. Diversity With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates. Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands.