Intern – Information Management

Posting Title: INTERN – INFORMATION MANAGEMENT, I (Temporary Job Opening)
Job Code Title: INTERN – INFORMATION MANAGEMENT
Department/Office: Office for Disarmament Affairs
Duty Station: VIENNA
Posting Period: 16 June 2020 – 15 December 2020
Job Opening Number: 20-Documentation and Information -ODA-137210-J-Vienna (A)
Staffing Exercise N/A

Org. Setting and Reporting

The internship is located in the United Nations Office for Disarmament Affairs (UNODA) at Vienna, Austria. This internship advertisement is to fill multiple internship positions on a rolling basis, throughout 2020. The duration of the internship is for an original period of three months, starting as soon as possible, renewable for three extra months (please indicate your earliest possible starting date in your cover letter).

Given the current situation due to COVID-19, interns who will be selected will have to start working remotely from their country of nationality/residence until the international travel restrictions are lifted and access to the Vienna International Centre can be granted.

UNODA at Vienna serves as the hub for disarmament and non-proliferation education, hosting the global Disarmament Education Dashboard (e-learning platform -https://www.disarmamenteducation.org/ ). This multi-purpose and multi-user platform serves as a resource pool for a wide range of introductory and advanced online trainings on disarmament and non-proliferation issues. The intern will have the opportunity to contribute to the development and management of this platform and gain practical knowledge and understanding on the project, resources planning, implementation, and operation of United Nations global information and communications technology.

The internship is UNPAID and full-time.

Interns will work five days per week (40 hours) under the direct supervision of the Chief of the Office.

For more information on the UNODA Office at Vienna, please visit the following website: www.un.org/disarmament/vienna

Responsibilities

The intern shall undertake the following duties which may include, but are not limited to:

-Supporting the development of the multi-partner global UNODA Disarmament Education Dashboard (e-learning platform) to create and administer training courses, using HTML5, PHP, JavaScript and JQuery
-Assisting in providing technical support towards the information architecture of the e-learning platform, (underlying databases MySQL)
-Assisting the technical team in designing the e-learning platform, using XML, SHTML and style pages (CSS, SASS)
-Performing other duties as assigned

Competencies

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Creativity: Actively seeks to improve programmes or services. Offers new and different options to solve problems or meet client needs. Promotes and persuades others to consider new ideas. Takes calculated risks on new and unusual ideas; thinks “outside the box.” Takes an interest in new ideas and new ways of doing things. Is not bound by current thinking or traditional approaches.

Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:

•Applicants must meet one of the following requirements: (a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); (b) Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s level or equivalent). (OFFICIAL WRITTEN PROOF FROM THE UNIVERSITY SUPPORTING ONE OF THE ABOVE POSSIBILITIES MUST BE ATTACHED TO THE INSPIRA APPLICATION);
•Be computer literate in standard software applications;
•Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
•Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

Applicants are not required to have professional work experience for participation in the programme, but are encouraged to list all relevant work experience in their application.

Applicants must have a keen demonstrated interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.

Languages

English and French are the working languages of the United Nations. Fluency in English, i.e. oral and written proficiency is required. Knowledge of another official United Nations language is an advantage.

Assessment

Potential candidates will be contacted by the hiring manager for further consideration.

Special Notice

A completed online application (Cover Note, Personal History Profile as well as proof of enrolment and/or graduation) is required. Incomplete applications will not be reviewed.

The Cover Note must include:

•Degree Programme (What are you currently studying?)
•Graduation Date (When will you graduate or when did you graduate from the programme?)
•List the IT skills and programmes that you are proficient in.
•List your top three areas of interest.
•Explain why you are the best candidate for this specific internship.
•Explain your interest in the United Nations Internship Programme in general and this assignment in particular.

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references. Do not forget to attach your proof of enrolment or graduation.
Due to the high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline. Please apply through this link.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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