Accounting & Treasury Assistant

VACANCY NOTICE
Open to Internal and External Candidates
(Vietnamese Nationals Only)

Position Title: Accounting & Treasury Assistant
Duty Station: Ha Noi, Viet Nam
Classification: General Service Staff, G5
Type of Appointment: One-Year Fixed Term
Estimated Start Date: As soon as possible
Closing Date: 5 PM, 19 March 2025

Established in 1951, IOM is the leading intergovernmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all by providing services and advice to governments and migrants.

ORGANIZATIONAL CONTEXT AND SCOPE

Under the overall supervision of the Head of Resources Management in Ha Noi and the direct supervision of the National Resources Management Officer, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible for providing assistance in accounting and treasury activities in Ha Noi, Viet Nam.

RESPONSIBILITIES AND ACCOUNTABILITIES

1. Assist in managing financial resources by monitoring and controlling assets, reserves, funds, and supplies in accordance with IOM rules and regulations.
2. Prepare monthly close-of-accounts documentation accurately and completely for review and certification.
3. Extract and input data from various sources into financial or accounting systems.
4. Assist in payroll preparation by executing validity checks on monthly payroll results.
5. Review all types of payments, from purchases to payment requests, verifying that they are duly authorized and all supporting documents are attached.
6. Verify vendor accounts in Oracle and update vendor information in bank payment orders.
7. Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that goods have been received or services rendered, ensuring accuracy and compliance with IOM policies and instructions.
8. Assist in the preparation of budgets, accounting, and financial reports, as required, and provide guidance on related issues.
9. Assist with staff services such as travel, expense claims, and document retrieval.
10. Ensure proper and systematic completion of all posted payments and other accounting documents according to established standards.
11. Conduct a monthly review of the office Petty Cash reports.
12. Actively participate, as required, in any support tasks related to the rollout of future ERPs and applications, including but not limited to performing tests and attending training.
13. Perform other related duties as required.

REQUIRED QUALIFICATIONS AND EXPERIENCE

Education

• High school diploma with five years of relevant experience; or
• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field with three years of relevant professional experience.

Experience

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook); prior experience with Oracle is an advantage.
• Strong attention to detail and ability to organize paperwork methodically.
• Discreet, detail-oriented, client-focused, patient, and willing to learn new things.
• Prior experience working with international humanitarian organizations, non-governmental organizations, or government institutions in a multicultural setting is an advantage.

Skills

• Ability to deliver results in challenging situations.
• Ability to work independently and under pressure with minimal supervision.
• Strong interpersonal and communication skills.
• Excellent computer skills, including proficiency in Word, Excel, PowerPoint, and the Internet.
• Attention to detail and strong organizational skills.
• Self-motivated and results-driven.

LANGUAGES

Proficiency in both English and Vietnamese (oral and written) is required.

REQUIRED COMPETENCIES

The incumbent is expected to demonstrate the following technical and behavioral competencies:

Values

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles, rules, and standards of conduct.
• Professionalism: Demonstrates the ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting daily challenges.

Core Competencies

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.
• Accountability: Takes ownership of achieving the Organization’s priorities and assumes responsibility for personal actions and delegated work.
• Communication: Encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

OTHER INFORMATION

Appointment will be subject to certification that the candidate is medically fit for employment.

HOW TO APPLY

All interested candidates should download and complete an IOM Personal History Form from the IOM Viet Nam website at vietnam.iom.int/vi.

Completed applications, including the IOM Personal History Form, application letter, copies of diplomas and certificates, recommendation letters, etc., may be delivered to the IOM Mission Office in Ha Noi at 304 Kim Ma, Ba Dinh District, Ha Noi, or submitted electronically to iomvietnamhr@iom.int with the subject line: Accounting & Treasury Assistant – [Your Name].

IOM only accepts applications submitted with a duly completed IOM Personal History Form. Applications are non-returnable, and only shortlisted candidates will be contacted.

POSTING PERIOD

From: 05 March 2025
To: 19 March 2025