Junior Administrative Specialist (GIZ)

As a federal enterprise, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. We work in a variety of fields and support our cooperation partners in designing strategies and meeting their policy goals. GIZ Viet Nam is currently engaged in three priority areas:

• 1) Vocational training;
• 2) Environmental policy and sustainable natural resource use;
• 3)Energy and additionally in the area of Macroeconomic Reforms / Green Growth.

GIZ Country Office in Viet Nam is looking for a local qualified candidate to fill the following position:

• Junior Administrative Specialist
• Duty station: Hanoi
• Duration: ASAP for 2 years contract with possible extension

✍️ Main responsibility:

• Provides support and advice on the process of visa, Temporary Resident Card (TRC), Official Development Assistance (ODA) certificate, work permit exemption, etc.
• Manages the centralized flight ticketing process (e.g. checking the email inbox, processing all requests from projects in collaboration with the service provider, managing payments)
• Supports the management of the C&P tender inbox
• Is responsible for customs clearance for the country office and advice on customs clearance for international experts
• Ensures high service quality and at the same time full compliance with rules & regulations
• Acts as deputy for team leader of General Admin and Logistics team in case of her absence
• Performs other related tasks as requested by the management team

✍️ Minimum requirements:

• B.A. in business administration or related areas
• At least 2- 3 years of professional working experience in a similar position and in a multicultural environment
• Good ability to cooperate with official authorities (e.g. Immigration Department, embassies)
• High service orientation and strong problem-solving skills
• Motivation, flexibility, reliability and resilience is required in a challenging but cooperative work environment
• Proficiency in using Microsoft Office applications (e.g. word, excel, power point, MS teams)
• Excellent command of Vietnamese and English in writing and speaking; knowledge of German is an advantage.

Successful candidates will enjoy good working conditions, competitive benefits and compensation and good policies of training and development.

✍️ Interested qualified candidates are invited to send the GIZ Application Form in English, copies of relevant certificates and references, either by email (to hr-giz@giz.de) or by post (to GIZ Office Hanoi, 6th Floor Hanoi Towers, 49 Hai Ba Trung Street, Hanoi, Vietnam) before 14th October 2022.

Note: Please state “Application for the Junior Administrative Specialist_GIZ Country Office” in the subject line or on the envelope. The short-listed candidates will be contacted within 4 weeks after the deadline. Telephone contact is not encouraged.

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