Junior Project Assistant

BACKGROUND

The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.

The past decades have seen significant economic development in Viet Nam. As the country’s capital, Ha Noi has also experienced rapid changes, finding itself at a turning point where history and tradition meet modernity. Home to 7.9 million people, Ha Noi has a multi-layered culture with creativity at its heart. Exemplifying this is a rich tapestry of cultural resources, including thousands of heritage sites, 1350 traditional craft villages, and an emerging community of designers and innovators and creative spaces across the city.

OBJECTIVE:

The Junior Project Assistant will be responsible to provide support to Programme Associate on developing annual and interim work plan, providing coordination and monitoring during the implementation of the project’s activities. The Junior Project Assistant will work under the direct management of the Officer in Charge (OiC) in Viet Nam and with the supervision and guidance of the Programme Associate.

RESPONSABILITIES AND EXPECTED OUTPUTS:

The following specific responsibilities are included in the assignment of the Junior Project Assistant:

Coordinate the implementation of the project, ensuring the achievement of the project objectives, implementation of the proposed activities, and production of the outputs/deliverables as per the approved project document and work plans, including following up and reporting progress.
Oversee the financial and administrative/logistics aspects of the project and make revisions of the work plans and budget in the course of implementation as necessary in consultation with the UN-Habitat HPM, Programme Associate, SOVICO Group, and the other two implementing agencies.
Coordinate closely with the other two implementing agencies: UNIDO and UNESCO and SOVICO Group to ensure the regular partner’s update and smooth project implementation.
Work with the communication focal points of UNESCO, UN-Habitat, UNIDO, and SOVICO group to develop the Project Communication Plan and provide regular input about the project activities for social media, the Organization website, and other visibility tools.
Prepare the project reports on the progress of activities/expenditures in close collaboration with implementing partners and assist Programme Associate in UN-Habitat reporting system including internal and Donor reports and inputs for the joint UN report.
Undertake any other duties and responsibilities, which can reasonably be expected to help maximize the efficiency and effectiveness of operational activities and any other duties related to the day-to-day functions of the office.

The Junior Project Assistant will be supervised by the Programme Associate and work closely with the Finance and Administration team.

REQUIRED SKILLS:

Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to climate change and urban management. Knowledge of urban development issues. Ability to observe deadlines and achieve set goals.
Communication: Good written and oral presentation skills in English. Good presentation skills. Ability to communicate complex interventions in a clear language and convincing narratives.
Teamwork: Ability to work collaboratively with colleagues to achieve agreed goals.
Planning and Organizing: Ability to prioritize activities and assignments and to easily switch between different projects.
Creativity: Strong conceptual thinking. Is not bound by current thinking or traditional approaches, takes calculated risks on new and unusual ideas; thinks “outside the box”, and offers new and different options to solve problems or meet client needs. Can easily develop clear plans in contexts with limited information and datasets.
Management: Ability to divide workload and sustain efficiency under pressure.
Commitment: Show a strong commitment and passion to the development of urban sector in Vietnam

QUALIFICATIONS

Education: Minimum Highschool certification. Bachelor’s Degree in Urban, Art, Education and development studies or another field that is relevant to urban management and social policy in developing countries would be considered as an asset.

Work Experience: Minimum 3 years of relevant working experience in the urban, social, educational, and cultural programme and project development and implementation. A combination of practitioner/private sector, academic, and public sector experience would be considered an asset. Working experience with UN-Habitat is preferable.

Technical Knowledge:

Basic skills in project management, including project planning.
Experiences in providing coordination support for project activities with multiple stakeholder participation, especially public private partnerships
Capacity to identify relevant social, financial, human, and intellectual resources for the project implementation.
Research and analytical skills combined with good communication skills, including drafting skills and writing skills, in English and possibly another UN language.
Able to work independently and as part of team and deliver on time under pressure.

Language Skills

For this consultancy, fluency in oral and written English and Vietnamese is required.

Submission of Applications: The application should comprise:

Completed UN Personal History Form (P11). Please download the form (MS-Word) from UNHabitat/ROAP-vacancy website:
A Statement of Interest and suitability (a cover letter) for the position

All applications should be submitted to: UN-Habitat Vietnam Office To: hr@unhabitatvietnam.org Please indicate the Post Title: “Junior Project Assistant (HNCC)” in your e-mail subject.

Deadline for applications: 23 March 2022

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