Notice number: Ho Chi Minh-2019-020
Recruitment agency: Ho Chi Minh City Consulate
Title: Secretary of the mail room - All interested candidates
Opening time: November 22, 2019 - June 12, 2019 Form MM / DD / YYYY
Free time zone: GMT + 7
Series / Class: LE - 0130 4
Salary: USD $ 8,138
Working schedule: Full time - Promotion potential: LE-4
Venue: Ho Chi Minh City, VM
Telework Eligible: No.
For more information:
Human resouces department
Serves as a clerk in the consulate and mail bags and is the main customer service for all email order requests and front desk support. Receive, disseminate and send diplomatic bags, diplomatic parcels (DPOs) parcels, local and international mail. Prepare diplomatic notes, staff passports and various documents for transportation between the Consulate and other diplomatic agencies and the Vietnamese government office. Acting as a customer liaison for all postal matters in US Mission Vietnam. Drive letter trucks and assist supervisors with the functions of airport staff to exchange classified bags. Assume the duties and responsibilities of the Mail Supervisor in the absence.
Qualifications and evaluation and requirements:
EXPERIENCE: At least two years of work experience in a customer service position requiring record keeping and computer use.
WORK KNOWLEDGE: Must be able to acquire thorough knowledge of the activities of the Ministry of Foreign Affairs, airport air cargo operations and local customs regulations. Experience using computer applications and using email is necessary.
Education requirements: Completion of secondary school (Grade 12) is required.
Evaluation: This can be tested.
LANGUAGE: Level III (Speaking / Reading / Writing) English and Level III (Speaking / Reading / Writing) Vietnamese is required. Please clarify your English and Vietnamese skill level on your application.
SKILLS AND CAPACITY: Can handle responsibly and document cash usage of approximately $ 650 and empty contracts and purchase contracts with monthly amounts of: FedEx and OHL BPA- $ 1700- $ 2600, Pocket contract - $ 1,400-1,700, Final DPO contract - $ 600- $ 1000. This position handles the administrative aspects of BPA to Ariba for the total number of monthly letters as well as logistics handbag.
Basic computer skills and working knowledge of Microsoft Office applications are needed. The ability to lift 30 kg packages, operate different machines related to mail processing operations (eg frank, weigh and computer). Must have a valid driver license (Listings A1 and B2) [please attach a valid driver license] that allows the operation of mail trucks and / or other vehicles as assigned by the motorcycle group. Must be able to skillfully and diplomatically deal with Vietnamese government officials (foreign ministry, customs, etc.) when making arrangements to access airport runways, as well as staff using mail facilities. credit and guarantee to provide quality customer service.
EQUIPMENT EMPLOYEES (EEO): The United States delegation provides opportunities and fair and equitable treatment to people without regard to race, color, religion, gender, national origin. , age, disability, political affiliation, marital status or sexual orientation.
Qualifications: All candidates under review will be required to pass medical and security certifications.
Benefits and other information
Benefits: Employees working locally, including Household Members (MOHs) and Third Country (BC), working at the US Consulate General in Ho Chi Minh City can receive compensation packages May include health, separation and other benefits.
* IMPORTANT: Applicants for eligibility as a U.S. Veteran are eligible to submit their most recent copy of DD-214 (Certificate of Release or Discharge from Active Duty,), documentation equivalent or certified. Japanese certification is any written document from the armed forces confirming that service members are expected to be discharged or released from active service in the armed forces. in honorary terms within 120 days after the applicant submits the certificate. The letter of confirmation must be on the title of the appropriate military branch of the service and contain (1) the date of military service, including the date of discharge or expected release date; and (2) characteristics of the service. Accepted documents must be submitted for priority given.
** This priority applies to all Overseas Service employees on LWOP and CS with the right to reuse back to their offices or offices.
For more information (for example, EFM, USEFM, AEFM, MOH, etc.) and what to look for part time jobs, please visit the following link.
How to register
How to apply: All candidates must be able to obtain and hold a public trust clearance or background investigation.
To apply for this location, click the Submit application button. For more information on how to sign up, visit the Mission website.
Note: Human Resources cannot confirm receipt of your documents due to the large number of applications received. If you do not receive an email notification from ERA within four weeks of the end of the employment notice, it is likely that you are not eligible for this position or do not send a complete package.
Required documents: Please provide the required documents listed below with your application:
Copy of Purchase Order / Transfer Notice (or equivalent)
Proof of citizenship
Residence and / or work permit (if you are not a Vietnamese citizen)
Copy of passport
high school diploma
DD-214 - Copy of member 4, Letter of veterans or other supporting documents (if any)
SF-50 (if applicable)
Valid driver license (Listings A1 and B2)
Applicants who are invited to take a language or skill test, or who are selected for an interview, will be contacted via email.
For more information - a full position description listing all the tasks, responsibilities, qualifications required, etc. can be obtained by contacting the Human Resources Department.
Candidates have to confirm having received the recruitment information through the recruiting channel NGO Recruitment in the application letter for this position
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