National Operations Assistant (FAO)

Job Description

• Position:  National Operations Assistant
• Duration: 1 March - 31 December 2024 (with possiblity of extension)
• Duty station: Ha Noi, Viet Nam
• Job type: Non-staff opportunities
• Deadline: 17/02/2024

Background

Tasks and responsibilities

• Preparing Letter of Agreements (LOA) and contracts according to FAO, United Nations (UN), government and donor requirements and procedures and monitoring their implementation;
• Maintaining ECTAD operation, management databases and monitoring tables (LoA, travel, procurement);
• Conducting procurement process for project goods, supplies, services, and follow up on Purchase Orders (Pos);
• Provide inputs to the project work plans, budget and other reporting requirements;
• Provide operational supports to organizing events and field activities;
• Process Travel Authorization, TEC and logistic arrangement (flight, accommodation, etc.) for duty travels and missions;
• Make payments for LOA, procured goods and services.

3. Perform other duties as required.

Minimum Requirements  

• Bachelor’s degree in business administration, international relations, finance, management, accounting, social sciences, or related discipline.
• At least two years of relevant experience in project operation, office management, administration, accounting and/or audit, budget or finance
• Working knowledge of English
• National of Vietnam

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Experience working in UN agencies/INGOs/ international organizations/NGOs or in an international context is an asset;
• Ability to take ownership and accountability for assigned processes and to work autonomously.
• Rigor and demonstrated attention to detail.
• Ability to work quickly and under pressure.
• Excellent writing skills
• Thorough knowledge of the communication and documentation standards.
• Thorough knowledge of corporate computerized financial / travel / Human Resources systems
• Thorough knowledge of organizational structure, administrative procedures, and policies, and matters of protocol
• Very good knowledge of the MS Office applications, Internet and office technology equipment.

How to apply

Candidates are requested to attach a letter of motivation and relevant documents to the online profile. We encourage applicants to submit their applications well before the deadline.

• Việc làm tại các tổ chức phi chính phủ - NGO Recruitment

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