National Project Officer (IOM)


VACANCY NOTICE

Open to Internal and External Candidates - Extension (Vietnamese nationals only)

Position Title

: National Project Officer

Duty Station

: TBD

Classification

: P.1 or NO/A

Type of Appointment

: Fixed term one year, with possibility of extension

Estimated Start Date

: As soon as possible

Closing Date

: 12 AM, 09 November 2022

Reference Code

: VN2022/HN/026 (E)
                       

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. Internal candidates should meet the minimum of time in post requirement of eighteen months or more. This requirement will be reduced to six months for internal candidates who are incumbents of a position confirmed for discontinuation.

ORGANIZATIONAL CONTEXT AND SCOPE

Sexual Exploitation and Abuse (SEA) by aid workers is a grave violation of human rights and the UN and IOM is committed to combat any kind of SEA by its staff, related personnel, and partners.

IOM’s zero tolerance policy also extends to IOM third party contracted staff, suppliers, service providers and implementing partners. With over 16,000 staff and over 6,000 related personnel, operating in 450 Offices, and 165 countries throughout the world, the impact of sexual exploitation and abuse on victims and within IOM’s operating environments, and the reputational risk it poses for the Organization needs to be addressed and remains a key priority.

The prevention of and response to Sexual Exploitation and Abuse (PSEA) continues to gain momentum not only within the United Nations (UN) and Interagency Standing Committee (IASC) common systems but also amongst governments, institutional partners, media and the general public. Increased action is no longer a choice but a necessity, and the rights of the victim must be at the forefront.

Over the past decade, IOM has increasingly been seen as a strong player supporting the prevention and response to Sexual Exploitation and Abuse and Sexual Harassment within the UN, IASC, and amongst the humanitarian community.  While significant progress has been made to prevent and respond to SEA within the Organization such as through the development of innovative PSEA trainings, the development of a misconduct platform to report SEA, and extensive interagency collaboration on PSEA, more needs to be done within country and at the programmatic level and the role of the PSEA Officer will support these efforts.

In 2021, IOM developed its strategic approach toward the prevention of and response to sexual exploitation and abuse and sexual harassment focusing on five priority areas:

  • 1) Leadership and Organizational Culture;
  • 2) Institutional Accountability and Transparency;
  • 3) Capacity-Development, Training, and Communication;
  • 4) Quality and Accessible Victim Assistance;
  • 5) Partnership and Coordination.

Under the overall guidance of the IOM Chief of Mission, the direct supervision of the Ms. PARK Mi Hyung (Chief of Mission Viet Nam) and technical support from the PSEAH Unit, Viet Nam UNCT PSEA Working Group (VN UNCT PSEA WG)  and other experts (including relevant Heads of Agencies and technical members of the WH), the incumbent will be responsible for supporting and facilitating the technical oversight and day-to-day management of IOM’s prevention of and response to sexual exploitation and abuse (PSEA) activities in [Viet Nam] as well as the country’s UNCT PSEA EG strategy and workplan. As the technical PSEA Focal Point in Country, the PSEA Programme Officer (PSEA)/Project Officer (PSEA) will need to support the aspects of implementation of PSEA activities in direct close coordination with the Chief of Mission, both internally and as a leading member of the VN UNCT PSEA WG. The incumbent will also be requested to work closely with the RCO and the VN UNCT PSEA/SH WG at the technical level to support its work plan. While the incumbent will support the PSEA agenda within the Country Office and will contribute technical inputs to PSEA within programming (special emphasis on but not limited to resettlement and health assessment programming), the accountability for PSEA remains with the Chief of Mission and the RC more broadly.

RESPONSIBILITIES AND ACCOUNTABILITIES

PSEA COORDINATION:

  • Provide inputs for the development of an operational PSEA Work Plan for IOM Viet Nam, in line with IOM’s PSEA Strategy, the IASC’s PSEA Minimum Operating Standards (MOS), and the UNCT country level framework and work plan, through strategic workshops with IOM Heads of Units and other senior management at the country and programmatic levels, as assigned; Assist the Chief of Mission  in ensuring  the resulting work plan is detailed and operational with clear actions, roles and responsibilities to deliver on the actions, timeframes, technical and resource requirements, and internal reporting requirements;
  • Provide technical inputs for the inclusion of PSEA within IOM Country Office Strategy, programming, risk mitigation and management, planning, reporting, monitoring and evaluation and budgeting; Contribute to the development of PSEA programming and liaison with relevant donors, as assigned;
  • Work closely with the RCO and the VN UNCT PSEA/SH WG at the technical level to support the objectives of the Group and carry out its Annual Work Plan;
  • Actively support the VN UNCT PSEA/SH WG to conceive and develop an in-country interagency PSEA Network (support in the development of the collective PSEA workplan, risk management plan, PSEA Strategies, etc.), as well as actively participate within IOM internal and other interagency PSEA communication and coordination initiatives;
  • Participate and provide inputs to the PSEA Network to develop Standard Operating Procedures (SOP)[1], and establish an inter-agency Community-Based Complaint Mechanism, incorporating existing IOM complaint and feedback mechanisms (CFM) and in line with PSEA and GBV good practice[2];
  • Participate and provide technical assistance in the establishment of an inter-agency community-based complaints mechanism (in coordination with the Accountability to Affected Populations Unit in HQ), in coordination with the VN UNCT PSEA/SH WG at the technical level, programme managers and relevant IOM units, as well as with communities and implementing partners, as appropriate;
  • In close coordination with the Chief of Mission and relevant colleagues, work closely with Focal Points at the IOM Regional Office in [Bangkok] and HQ to check that IOM [Viet Nam] prevention, mitigation and response mechanisms are in line with IOM’s global PSEA Strategy;
  • Provide specific assistance to IOM Teams, programmes and units to ensure the mitigation of SEA risks are developed, embedded and strengthened within all IOM programming and within HR practices; and,
  • At all possible opportunities (during relevant trainings, in staff and programme meetings, through newsletters, in email messages, etc) continually share key messages on PSEA, including mandatory reporting requirements within the Country Office and programming, in close coordination with the Chief of Mission and relevant colleagues.

PREVENTION:

  • Analyze, compile and draft specific country-wide SEA risk assessment report to identify locations and programmes with the highest SEA risk; Check that the appropriate mitigation and response strategies within IOM programming and operations;
  • Participate in the development of a training plan and coordinate the delivery and organization of PSEA trainings for IOM staff and related personnel, implementing partners[3], key institutional stakeholders; Support the work of identified PSEA Focal Points within Country to deliver key messaging and trainings as appropriate;
  • On a yearly basis, provide an update on the number of staff, non-staff trained, contractors, implementing partners, and service providers trained in the Country Office on PSEA, in an effort to track compliance and facilitate the management of training delivery and refresher courses, in coordination with HR. Support the registration of all participants (staff and non-staff) within the IOM system and the delivery of certificates;
  • Participate to the development of communication and awareness-raising strategies and tools to ensure appropriate PSEA messaging and knowledge on prohibited behaviours as well as how to report allegations of misconduct, including SEA within communities and amongst beneficiaries; facilitate the localization of SEA messaging; and,
  • Map existing community engagement projects in Country Office and work with project leads to insert PSEA messages and/or gather community input where appropriate.

RESPONSE:

  • Participate and provide inputs for the development of PSEA proposals and support the mainstreaming of PSEA within IOM programming; coordinate closely with institutional partners, governments, donors, and communities on PSEA needs and responses, as assigned;
  • Support the development and provide inputs to reporting on PSEA and communication to highlight IOM’s PSEA work within programming;
  • Provide inputs for the development and mapping of Country-specific interagency victim assistance pathways and/or existing IOM programmes to refer victims for assistance and other support services;
  • Coordinate referrals for victim assistance in coordination with gender-based violence and/or protection colleagues and support the strengthening of victim services within country and/or programming;
  • Undertake duty travel as required; and,
  • Perform any other duties as may be assigned.
REQUIRED QUALIFICATIONS AND EXPERIENCE
  • High school degree with experience or bachelor's degree, preferably with background in medical, health informatics, accounting, and computer applications;
  • Ability and willingness to work in difficult situations;
  • Teamwork oriented, efficient, and flexible, capacity to work independently;
  • Sensitive to gender issues, personal commitment;
  • Good interpersonal relationship and ability to work in a multicultural environment;
  • Good typing, writing, and communication skills;
  • Computer literacy (Microsoft Word, excel, access…);
  • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

LANGUAGES

Required:

  • External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).
  • For all applicants, fluency in English is required (oral and written).

Desirable:

  • Working knowledge of Arabic, French or Spanish is an advantage.
REQUIRED COMPETENCES

The incumbent is expected to demonstrate the following technical and behavioural competencies:

Values

  • Inclusion and respect for Diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

  • Leadership: provides a clear sense of direction, leads by example, and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
  • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
  • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other: Appointment will be subject to certification that the candidate is medically fit for appointment.

HOW TO APPLY:

All interested candidates should download and complete an IOM Personal History Form from the IOM Viet Nam website at https://vietnam.iom.int/vi

Completed applications, including IOM Personal History Form, application letter, and copies of diplomas and certificates, recommendation letters, etc. may be submitted electronically to hanoi@iom.int referring to this Vacancy Notice’s Position Title.

IOM only accepts profiles with IOM Personal History Form duly completed.

Applications are non-returnable and only short-listed candidates will be contacted.

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