Office Administration and Human Resources (HR) Officer

• Maintain smooth and compliant operations of the Hanoi office.
• Coordinate and submit any requests for maintenance to the landlord for smooth office running, as required.
• In coordination with the Procurement & Logistics Specialist to carry out the inventory check of all project property and inventory acquired, leased, or otherwise obtained throughout the asset’s lifecycle.
• Support the Procurement & Logistics Specialist in goods and services procurement and, if required, inspection and receipt of project procured goods and service.
• Support STTA consultants in request recorded and submitted via DAI’s project management systems.
• Supervise support staff and services as appropriate, including transportation provider, translation, or other services that are engaged to support the project
• Provide logistical support through arranging project travel and accommodations for all project staff and visitors.
• Translate project’s documents and handle the interpretation in project meetings, if required.
• Support the Project team in project activity’s meeting schedule, follow-up and obtain confirmation to make sure all project activity implementation smoothly.
• Be the Petty Cash custodian and manage the Petty Cash in the office.

• Post advertisements for project recruitment needs.
• Shortlist and screen applicants, schedule and participate in interviews, and make hiring recommendations.
• Facilitate any required candidate testing and notify applicants of the results of the selection process.
• Check professional references, verify EBDs, and prepare offers of employment and employment contracts.
• Ensure recruitment and personnel actions are compliant with DAI policies and procedures, contract requirements, and USAID regulations
• Provide applicants and new hires with information about the job, including onboarding requirements.
• Establish calendar and process for completing annual and probationary employee performance evaluations.
• Create and maintain all hard and soft copy personnel files
• Manage timesheets and leave balance tracker on a monthly basis.
• Manage termination procedures, including arranging exit interviews, and collection of all equipment and termination documents

Qualifications:

• A university degree in a relevant field is required.
• Minimum of five years’ demonstrated experience in office management, recruitment and human resources.
• Must be familiar with local labor laws
• Previous experience preparing and negotiating employee and consultant contracts.
• Demonstrated excellent interpersonal, managerial, organizational and detail-orientation skills.
• Relevant experience working on USAID contract in a related role highly preferred.
• Strong computer skills (MS Office suite) required.
• Ability to manage and prioritize multiple responsibilities
• Excellent written and verbal communication skills required.
• Fluent English required.