- Plan and coordinate administrative procedures and systems.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
- Organize and supervise facilities services, maintenance activities, and other office activities (recycling, renovations, event planning etc.)
- Ensure operations adhere to policies and regulations.
- Manage Office budget.
- Assist ED and the leadership in the planning and implementation of organizational learning initiatives.
- Support the development and implementation of HR initiatives and systems.
- Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process.
- Review and implement effective onboarding plans.
- Support and implement staff training and development process.
- Assist in performance management processes.
- Support the management of disciplinary and grievance issues.
- Maintain employee records according to policy and legal requirements.
- Review employment and working conditions to ensure legal compliance.
- Arrange staff retreat, happy hour, staff’s birthdays...
- Manage HR budget (keep track of expenses, budget for the following year).
- Assist in the application for receiving foreign funding eg working with government, and preparing application for approval from VUSTA.
- Write up bi-annual reports of LIN projects/ activities to VUSTA.
- Write up annual report of LIN projects/ activities to the Ministry of Science and Technology.
- Monitoring and filing all paperwork relating to government.
- Assist, as required, in managing the Executive Director’s (ED) diary and appointments, ensuring effective use of time and preparation of papers and information in advance
- Prepare and/or draft correspondence for the ED as required
- Support ED travel arrangements (visa application, transportation, hotel and flight reservation)
- Make arrangements and prepare agendas for LIN Board meetings, LIN team meetings, (including managing and disseminating minutes) and to ensure papers are accurate prepared and disseminated on time.
- Support other tasks as needed.
- Assist with LIN events as required.
- 2+ years of administrative experience in an office setting/HR management;
- Excellent organizational skills and exceptional attention to detail;
- Excellent verbal and written communications (in Vietnamese and English), specifically in customer service field;
- Demonstrated ability to manage tasks and prioritize competing demands in order to meet deadlines;
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Drive.
- Honesty and strong ethics are required in order to be successful in this position;
- Ability to work independently and as part of a team;
- Demonstrated capacity and willingness to learn - open to learning new ways of doing things;
- Proactive and results oriented; and
- Friendly, caring, customer service orientation.
- Be a Vietnamese citizen.
- Have a passion for LIN’s mission and commitment to LIN’s core values.
- Have a high level of personal and professional integrity and trustworthiness.
- Have a strong work ethic.
- Thrive in a fast-paced environment.
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Việc làm tại các tổ chức phi chính phủ - NGO Recruitment
- Website: https://ngorecruitment.org/
- Instagram: https://www.instagram.com/ngorecruitment_vn
- LinkedIn: https://www.linkedin.com/in/ngorecruitment
- Group: https://www.facebook.com/groups/VieclamPhichinhphu
- Youtube: http://bit.ly/Youtube_NGORecruitment
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