Office Assistant

Responsibilities: Administration

Ensure the overall performance of the office to ensure the smoothly operation of Hanoi office: IT equipment, utilities.
Focal contact for local authorities on the operational issues of registration, operational reports in compliance with the local government entities, permission for international meeting/ workshop (ie. PACCOM and DOFA…)
Standardize office correspondences, procedures, standardize formal documents: letters, reports to ensure professional visibility of the organization
Resource person for new staff: arrangement (laptops, mobile phone, emails, etc.) and induction including office rules and regulations, internal procedures and practices, AIN, TimeTell, etc.
Arrange for visas and for expatriate staff and family members, visas for Agripoolers, foreign visitors when required.

Logistics supports

Logistics arrangements for NBA, missions, events…including car rent, air ticket, hotel…
Procurement of office facilities and equipment, other procurement for office & project.
Contract preparation for local experts & clients
Support translation in missions (advisory missions with Agripoolers)/ events when needed.

Human resources

Work permit for expatriate staff
In charge of staff health insurance – AON insurance.
Facilitate recruitment process (advertisement, shortlist, interview schedule…), employment contract & other related process (renewal, adjustment, expiration…)
Be responsible for registering and updating insurance (SI, HI, UI) for all staff.
Salary calculation & prepare pay slip.
Monitor staff benefit (claim of school fee, etc)
Ensure legal compliance with local regulations and update HR manual accordingly.

Candidate profile

Committed Vietnamese citizen
A University Degree or equivalent in a relevant discipline
At least 3 years of relevant working experience in a similar position in a project/programme in international development cooperation is an asset
Initiative and creative in solving problems
Ability to work independently and with the team
Good organizing, communication and interpersonal skills
Dynamic, reliable and open-minded character having the willingness to perform under pressure and tight deadlines
Good oral and written communication skills (English and Vietnamese)
Good computer skills in MS-applications (Word, Excel, Internet, Email)

Contract Duration: The selected candidate will be offered initially for one-year employment contract with two months’ probation time and possibility of extension subject to availability of funds. The closing date for application: 1 November 2020 How to Apply: Interested candidates can send your application to tam@agriterra.org Subject mail: [Agriterra - 102020] Office Assistant - Fullname

Việc làm tại các tổ chức phi chính phủ - NGO Recruitment

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