- Provide administrative assistance to staff, visitors and consultants. Provide administrative support to Country Director in the absence of Senior Admin Officer
- Answer telephones, make outside contacts, take messages, greet and direct visitors
- Coordinate monthly staff meeting
- Coordinate shipping and mailing packages, and copying
- Monitor staff leave, update staff leave balance and cross check with timecards.
- Assist with arrangements for workshops, meetings, office events
- Assist with procurement of office supplies and equipment
- Arrange and schedule the office car bookings; manage office vehicle insurance renewal; review vehicle log book and vehicle maintenance log performed by driver
- Prepare computer, stationeries, office key, parking card… for new staff, intern and provide staff orientation on general office rules and procedure
- Organize, assemble, format, reproduce, bind, and distribute reports, proposals, correspondence, and other materials
- Regularly check office email, phone message and forward to relevant staff. Monitor office correspondence out log
- Manage office telephone system; Track telephone bills for appropriate codes
- Maintain office filing system, storage, stock of office supplies and stationery
- Monitor office equipment and printer/photocopier cartridge log book and office equipment maintenance schedule. Ensure office equipment functioning well
- Keep and update inventory of equipment, software and furniture and perform the annual physical check of office inventory
- Support selection of office pre-approved and pre-qualified vendors. Maintain contracts with office and storage Landlords, internet service providers, IT service Company, postage and phone, hotels, travel agent, car rental vendor, Mai Linh taxi and office supplies/maintenance vendors. Keep track of Landlord and vendor bills and coordinate payments to vendors
- Liaise with local service providers on matters of network service, internet service, phone system and PC/printer/photocopy servicing, in coordination with IT staff and consultant
- Manage relationship with office building management; Deal with Landlords on all issues relating to utilities, safety & security, parking and maintenance
- Arrange workstations for staff and support with office renovation and facility maintenance
- Supervise office driver and cleaner
- Provide travel arrangement for staff, visitors and event participants as assigned
- When time permits, assist program staff with material translation
- Other tasks as assigned
- Bachelor’s degree and at least 3 years relevant experience
- Experience in providing administrative support
- Some experience in event organizing, and familiar with procurement and payment coordination
- Experience with inventory management a plus
- Good interpersonal, diplomacy and customer-oriented skills, keen attention to detail
- Ability to work effectively in a team
- Good computer skills (Microsoft Office Suite)
- Good English writing and speaking skills; fluency in Vietnamese
- Proven success in working in a team environment with minimal supervision
- Proven effectiveness in prioritizing competing demands, and in adapting easily and quickly to changing priorities
-
Việc làm tại các tổ chức phi chính phủ - NGO Recruitment
- Website: https://ngorecruitment.org/
- Instagram: https://www.instagram.com/ngorecruitment_vn
- LinkedIn: https://www.linkedin.com/in/ngorecruitment
- Group: https://www.facebook.com/groups/VieclamPhichinhphu
- Youtube: http://bit.ly/Youtube_NGORecruitment
Recent Job
Education Manager (VVOB Vietnam)
03/05/2024
Technical Advisor or Senior Technical Advisor, Health Systems Strengthening (FHI 360)
10/05/2024
Finance Officer (PSI)
26/04/2024
Project Coordinator (MCD)
30/04/2024
Project Assistant (SNV)
30/04/2024
Forestry Senior Project Officer (WWF)
02/05/2024
Education Project Officer (ASIF Foundation)
30/06/2024
Project Officer for Sustainable Forest Management (GIZ)
29/04/2024
National Project Coordinator (FAO)
27/04/2024
Project Officer (Save the Children)
29/04/2024
Program Officer, E-Learning (Clinton Health Access Initiative)
30/04/2024
Admin/Procurement Officer (PSI)
26/04/2024
Senior Project Assistant (Natural Science) (UNESCO)
25/04/2024
Sourcing Officer ( Save the Children )
25/04/2024
WASH Project Manager (ASIF Foundation)
30/05/2024
Senior Accountant (SRD)
08/05/2024
Communication Officer (CRS)
25/04/2024
M&E Manager ( IRD VN )
30/04/2024
Finance Officer (WWF)
30/04/2024