Office Management Assistant - All Interested Applicants

Duties

The incumbent serves as Executive Assistant to the Management Officer (MO). Under the direct supervision of the MO, functions as an Office Manager in ensuring that a variety of management support functions are carried out on behalf of the entire Management Section. The duties include but are not limited to reviewing all correspondence/documents, advising MO on common administrative policy decisions and procedures within the Consulate’s Management Section, coordinating activities among all Management sections/units as directed by the MO, providing instructions and assign tasks as directed by MO, liaising with other diplomatic missions and providing translation and interpretation. The incumbent functions as the bridge between the Management Officer and other Consulate offices and sections, especially between the Management Officer and LE Staff. This is also a key position in the Consulate’s Visitors Support Unit. The incumbent is the Project Manager for fundraising efforts for the annual Independence Day event.

Qualifications and Evaluations

Requirements:: EXPERIENCE: Three years of administrative or secretarial experience in an embassy, consulate, or international company is required. JOB KNOWLEDGE: Must know or be able to acquire excellent knowledge of the Consulate – its personnel, operations and function. Must understand standard local culture, government and business climate and have or acquire excellent knowledge of Ministry of Foreign Affairs/External Relation Office and the government of Vietnam’s (SRV) hierarchy. Must understand how to efficiently run the administrative and protocol affairs of an office.
Education Requirements:: College or University studies is required.
Evaluations:: This may be tested. LANGUAGE: Fluency Level Speaking/Reading/Writing of English is required. Please clarify level of your English and Vietnamese language skill on your application. Fluency Level Speaking/Reading/Writing of Vietnamese is required. SKILLS AND ABILITIES: Must have demonstrated typing skills and high proficiency in operating software, including Windows, Microsoft Word, Excel, Outlook, Sharepoint, and PowerPoint, as well as proficiency with other equipment such as printers, scanners, photocopiers and fax machines. A sense of protocol and propriety is essential; should have proven organizational and communication skills. Must be discreet. EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:: All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:: Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Consulate General in Ho Chi Minh City, Vietnam may receive a compensation package that may include health, separation, and other benefits. For EFMs, benefits should be discussed with the Human Resources Office. The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:: HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference. of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given. ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau. For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.) and for additional employment considerations, please visit the following link: https://careers.state.gov/downloads/files/definitions-for-va HIRING PREFERENCE ORDER: (1) AEFM / USEFM who is a preference-eligible U.S. Veteran* (2) AEFM / USEFM (3) FS on LWOP and CS with reemployment rights ** * IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead.

How to Apply: All candidates must be able to obtain and hold a Public Trust / Background Investigation clearance. APPLY HERE

Office Management Assistant – All Interested Applicants

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