The Embassy of Peru is looking for national candidates to fill the following position:
Job title: OFFICE MANAGER
Work place: Embassy of the Republic of Peru, 16 Phan Chu Trinh, Hoan Kiem, Hanoi
Contract timeframe: One year (with very high chance of extension)
Expected starting date: 16/7/2020
Main requirements:
• At least 5-year experience for Accountant, or Administration position;
• At least 5-year experience in a job using English;
• Must have good English skills, Spanish is a plus;
• Skillful to use various Microsoft software programs (Excel, PowerPoint, etc.);
• Good negotiation and good communication skills;
• Able to work well under pressure and overtime;
• Multi-tasking, active, hard-working, faithful, team-work and high responsibility.
Job descriptions:
Accounting work
• Prepare accounting and finance reports on quarterly and yearly basis, or anytime as required;
• Manage and control budget in terms of compliance and efficiency;
• Develop budget plans for culture/ commerce/ consular activities;
• Process payments (in cash and bank transfers);
• Maintain cash book and bank book;
• Implement VAT refund on quarterly basis;
• Prepare PIT reports and deal with Tax Department
Administration work
• Maintain office lease contract, residence lease contract and other service contracts for office smoothly operation;
• Keep regular maintain schedule for office equipment’s;
• Arrange working trips in and outside of Vietnam, including transportation, tickets, hotels, etc.
• Check and maintain inventory;
• Support organize culture/ commerce/ consular activities;
• Schedule appointments, meetings as well as manage and track work schedules;
• Draft letters out and other documents at higher levels;
• Manage and keep a good filing system both in hard copies and electronically;
• Take note at meetings and prepare reports as required;
• Actively identify and solve administrative and office related issues;
• Perform other duties assigned by diplomats.
Human resource management
• Manage labor contracts;
• Prepare and process payrolls, including contribution of compulsory insurances according to Labor Code of Vietnam
• Deal with Insurance Department for updating all changes on labors and full-filling related reports.
• Responsible for checking and implementing the Embassy's health and safety policies;
How to apply:
Candidates interested in the post can apply for the post by sending us:
• CV in English or Spanish
• Copies of degrees or certificates
Deadline to apply: 17/05/2020 (First come first serve). We can process to interview before timeline
Please apply your CV and certificates directly at: hanoi@peruembassy.vn
Your personal documents are not returned in any cases. Only candidates that meet our requirements will be contacted for interview (by phone or email)
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