Operation Specialist

Food and Agriculture organization of the United Nations

Terms of Reference for National Project Personnel *

Job Posting: 15/Mar/2021

Closure Date: 29/Mar/2021, 9:59:00 PM

Organizational Unit: FAVIE

Job Type: Non-staff opportunities

Type of Requisition: NPP (National Project Personnel)

Grade Level: N/A

Primary Location: Viet Nam-Hanoi

Duration: 15/4-31/12/2021

Post Number: N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

Organizational Setting

The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations.  With presently 194 member states, FAO works in more than 130 countries worldwide, including Vietnam where the Organization has operated since 1978. The current Country Programming Framework (CPF) for the period of 2017‑2021 has four priority areas:

(1) Increased food security with focus on alleviation of hunger, malnutrition and food safety concerns;

(2) Sustainable development of the agriculture sectors, contributing to the national Green Growth and other strategies on improved natural resources management and environment protection;

(3) New Rural Development and Sustainable Poverty Reduction; and

(4) Enhancing resilience of communities to disasters and threats. The incumbent’s tasks will largely fall under the second priority area.

Reporting Lines

  • Overall supervision: Rana Flowers, FAO Representative a.i in Viet Nam.
  • Direct supervision: Nguyen Song Ha, Assistant FAO Representative (Programme).

Technical Focus

Operation support to Climate Change, Environment and Disaster Risk Reduction Programme

Tasks and responsibilities

  • Provide operation supports to Climate Change and Disaster Risk Reduction portfolio, including support in drawing up Letter of Agreement (LoA) with local partners and service providers, arrangement of travel, logistic for workshops/ trainings, procurement, etc.;
  • Provide supports to Programme Officer to keep track of implementation of LoAs/ Service Contracts and ensure appropriate follow-up with service providers to deliver expected results in timely manner;
  • Ensure full compliance of operations with FAO rules, regulations and policies, implementation of corporate operational strategies, establishment of project management targets and monitoring of achievement of results;
  • Support in monitoring and coordination of different project activities and ensuring compliance with reporting requirements;
  • Monitoring of financial reports for activities, transactions;
  • All financial transactions are identified, recorded and verified in compliance with the FAO policies and procedures
  • Set up and maintain appropriate hard and soft filing system for records;
  • Provide supports to the UN CCE-DRR Result Group as required, including serve as Secretariat and Alternative to FAO’s focal points when needed;
  • Liaise and establish good working relationships with MARD, MONRE, other related public sector line agencies, relevant development partners, UN Agencies, NGOs and other sector stakeholders;
  • Perform other related duties as required.


Minimum Requirements   

  • A Bachelor's Degree and/or a minimum of 7 year experience in Operations Management, Project Management, Strategic Management, Business Management, or similar;
  • 5 year Experience with budgets and financial reports and monitoring expenses
  • National of Vietnam
  • High Proficiency in English and Vietnamese - spoken and in writing;

FAO Core Competencies

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills  

  • Knowledge of and/or experience with the UN system;
  • In-depth knowledge of project management and strategic planning;
  • Excellent communication and net-working skills;
  • Ability to work effectively under pressure; and
  • Good computer literacy.


  • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
  • Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
  • Applications received after the closing date will not be accepted
  • Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
  • For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions. 


Candidates are requested to attach a letter of motivation to the online profile. We encourage applicants to submit the application well before the deadline date. If you need help, or have queries, please contact: Careers@fao.org


Deadline: March 29, 2021.

Job Details

Organisation Name: FAO

Location: Hanoi

Application Deadline: Mon, 2021-03-29

Candidates have to confirm having received the recruitment information through the recruiting channel NGO Recruitment in the application letter for this position

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