- typing, preparing and submitting on time all correspondences and documents for supervisors in compliance with ADB’s standard.
- ensuring all the incoming mails are logged, properly distributed and brought to the attention of concerned staff, and that outgoing mails/faxes are delivered on time.
- providing efficient reception services by screening incoming telephone calls, taking accurate messages, dealing with queries from internal/external calls to ensure they are referred in a timely manner to the concerned staff.
- ensuring the effective coordination of supervisors’ schedules by maintaining their diaries and arranging appointments, meetings, travel and accommodation as specified by supervisors in accordance with ADB procedures.
- ensuring the office filing systems and records are properly maintained and updated in accordance with an existing framework for easy retrieval.
- providing administrative support to professional staff, national officers and operational missions.
- carrying out other related functions as may be required.
- suitability to undertake the responsibilities mentioned at the required level;
- bachelor's degree;
- at least 3 years of relevant work experience preferably in an international organization;
- excellent written and oral communication skills in English;
- strong computer skills especially in the use of MS Word, Excel and Powerpoint;
- good interpersonal skills and the ability to work in a multicultural environment;
- ability to manage priorities and workload within general schedule of work, intructions and standardised practices and work with minimum supervision;
- ability to establish and maintain productive contacts with appropriate agencies of host government, donor agencies and executing agencies.
- familiarity with local languages and institutions;
- good understanding of the organization, with in-depth knowledge of ADB's diverse procedures (as they relate to secretarial work) and operations.
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