Operations Intern

BACKGROUND

Three decades after ASEAN was established, ASEAN leaders recognised that: there remained inadequate shared prosperity, ASEAN awareness and contact among people of ASEAN. It was of this concern that ASEAN leaders established ASEAN Foundation during ASEAN’s 30th Anniversary Commemorative Summit in Kuala Lumpur Malaysia on 15 December 1997.

ASEAN Foundation is an organisation from and for the people of ASEAN. The Foundation exists because of one vision: to build a cohesive and prosperous ASEAN Community. As an ASEAN’s body, the Foundation is tasked to support ASEAN mainly in promoting awareness, identity, interaction and development of the people of ASEAN. For more info about the ASEAN Foundation, visit: www.aseanfoundation.org

GENERAL OBJECTIVE

The ASEAN Foundation seeks an intern to support the operations function of the organisation, led by the Head of Finance & Administration.

The Operations Intern provides support to various tasks undertaken by the Finance and Administration unit of the ASEAN Foundation. These include a number of office administrative, logistics, filing and finance tasks, including, the monthly filling of expenses and accounting.

TASKS OF THE INTERN

1. Assist in financial management

Prepare financial documents for payment processing through the ASEAN Foundation’s Finance System
Follow up of expenses and filing
Support as well as follow up on project agreements with partners

2. Assist in human resource administration

Archive documents related to staff attendance
Support the team on the recruitment process, register all the applicants and review the documents
Follow up on vacancies announcements

3. Assist in the procurement process

Request for Quotations
Archive purchase orders, contracts and other procurement related files
Collect, search and compile potential suppliers list

4. Assist in administrative arrangement

Provide logistic support for events, mission and conference
Assist in travel arrangement
Assist in managing the organisation’s filing system
Assist in creating requested PowerPoint Presentation(PPT) materials
Assist to answer phone and guide calls to the relevant staff
Ensure external people are welcomed in the office

5. Undertake other tasks and activities as requested

EXPECTED OUTPUTS / DELIVERABLES

The intern is expected to support the smooth running of the organisation’s finance, administrative, human resources and property.

EXPECTED OUTCOMES

The internship provides an opportunity for the intern to gain experience working in an ASEAN body and provide the intern with the opportunity to learn about ASEAN affairs – the work of the ASEAN Foundation to support the ASEAN community-building process. The intern can gain knowledge about the work environment and work ethics as well as skills in planning, management, coordination and administration skills.

TIME FRAME

Throughout 2021 for a period of 8 – 24 weeks.

REMUNERATION

The internship is voluntary and unpaid.

This opportunity is open for applications anytime.

During COVID-19, all interns work remotely from home.

QUALIFICATIONS AND SKILLS

Undergraduate study in an accounting or business administration field
Good written and oral communication skills in English
Ability to plan and organize work
Resourcefulness, initiative, enthusiasm and detail-oriented
Ability to work in a multi-cultural team environment
Very good computer skills including knowledge and experience in all Microsoft Office software (PowerPoint, Word, Excel, Outlook, etc)
Tech-savvy with knowledge of social networking tools, etc., is an asset

HOW TO APPLY

Send your application form, motivational letter, recent CV, and the university’s letter of recommendation to recruitment@aseanfoundation.org. Please use “Operations Intern – Your Name” as the subject. The form can be found here.

Tags: ASEAN Foundation