Procurement Agent (US Embassy Hanoi)

About

Announcement Number: HANOI-2023-53
Hiring Agency: Embassy Hanoi
Position Title: Procurement Agent (Contract)
Open Period: 08/09/2023 - 08/23/2023
Vacancy Time Zone: GMT+7
Series/Grade: LE - 0810 8
Salary: USD $16,364 /Per Year
Work Schedule: Full-time - 40 hours per week. Indefinite subject to successful completion of probationary period.
Promotion Potential: LE-8
Duty Location(s): Hanoi, VM
Telework Eligible: No
For More Info:
- HR Section
- 84-24-38505000/ Ext. 5136
- HanoiHR@state.gov

Duties

Under the supervision of the Procurement Supervisor, the incumbent is the senior contract specialist at post. The incumbent will handle all commercial and service contracts and perform the full range of contracting functions. The incumbent will manage post’s most complex contracts which include but are not limited to special contracts for construction, architect-engineer designs, performance-based contracts, and Indefinite Quantity Indefinite Delivery (IDIQ) contracts.

As a procurement agent, the incumbent will perform work as assigned by the Procurement Supervisor. The incumbent will identify, negotiate, and purchase from overseas and local vendors those supplies and services needed to support Embassy Hanoi. In consultation with the Contracting Officer, the incumbent will use the Integrated Logistics Management (ILMS) Ariba software system to place purchase requisitions, delivery orders, purchase card transactions, and Blanket Purchase Agreement (BPA) calls for local and overseas purchases as needed.

Requirements

EXPERIENCE: Must have at least three years of experiences in procurement with contract administration as a major duty.

JOB KNOWLEDGE:

Must have deep experience with contract management.
Must have knowledge of overseas and local business and industry practices, trends, and pricing.

EDUCATION REQUIREMENTS:

The position requires a university degree in law, economics, business administration and/or, finance administration.

Evaluations

LANGUAGE:

Fluent in Speaking/Reading/Writing English is required. (This will be tested.)
Fluent in Speaking/Reading/Writing Vietnamese is required.

SKILLS AND ABILITIES:

Must be customer-service oriented and be able to deal tactfully and effectively with a variety of local and overseas vendors and U.S. citizen clients.
Must be able to work as a team and have exceptional interpersonal and negotiating skills.
Must have intermediate MS Office skills and advanced Internet searching capabilities.
Must possess strong mathematical skills and be able to work within a budget.
Must have contract writing skills (This will be tested)

QUALIFICATIONS: All applicants under consideration will be required to pass medical and security certifications.

Benefits

Locally Employed Staff working at the U.S. Mission in Vietnam will receive the following allowances and benefits in addition to the annual basic salary listed above.

1. Allowances:

Unique Conditions of Work Allowance: 7% of Annual basic salary (subject to review every two years).
Miscellaneous Benefits Allowance: US$1,000 per annum

2. Benefits

Tet Bonus - one-month basic salary
Merit Based Compensation - annual salary increase based on performance
Annual leave - 120 hours per year and the annual leave hours will increase every five years of creditable service according to local labor law
Sick leave according to local labor law
Family leave - up to 5 days and other special leave as stipulated in the local labor law
Invest in yourself - 1 workday
American and Vietnamese holidays up to 21 days per year
Contribution to mandatory insurances according to Vietnam's Government law and regulation including social insurance, health insurance and unemployment insurance
Supplemental Health Insurance that the U.S. Mission covers 90% of the premium for employees and each EFM.
Mission cash award for outstanding performance
Training opportunities abroad, in-country, on-the-job and online sources for professional career development

For EFMs, benefits should be discussed with the Human Resources Office. The pay plan is assigned at the time of the conditional offer letter by the HR Office.

How to Apply

All candidates must be able to obtain and hold a public clearance. To apply for this position click the “Apply to this vacancy” button at the header of this page. For more information on how to apply visit the Mission internet site: https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/