Procurement Assistant (SNV)

Job Description

Duty station: Ha Noi, Viet Nam

Expected Start Date: ASAP

Full-time

Contract type: National employment contract

Application deadline: 26/12/2023.

Company Description

SNV (www.snv.org) is a mission-driven global development partner working in more than 20 countries across Africa and Asia. Building on 60 years of experience and grounded in the 2030 Agenda for Sustainable Development, we work on the core themes of gender equality and social inclusion, climate adaptation and mitigation, and strong institutions and effective governance. Together with our team of over 1,600 people, our mission is to strengthen capacities and catalyse partnerships that transform the agri-food, energy, and water systems, which enable sustainable and more equitable lives for all.

SNV has been working in Vietnam since 1995 in partnership with government agencies, the private sector, and local authorities across the agri-food, energy, and water sectors.

We are seeking for a qualified candidate for the position of Procurement Assistant to support SNV in Vietnam.

Responsibilities

Under the leadership of the Procurement Manager, the incumbent will provide the following roles and support to entire implementation of the procurement:

Support the Procurement Manager to ensure smooth operation of the Procurement Division.
Perform vendor/consultant research and selection to enhance value for money performance, reducing operating cost and boosting efficiency.
Maintain cordial working relationships with vendors/consultants and supervise their activities, monitor their performance, and renegotiate contracts.
Conduct procurement of goods, services, and consultancies in line with SNV and donor policies and procedures, advise on procurement decision steps with regard to vendors, consultants and partners for all project and non-project costs.
Manage purchase orders, oversee deliverable schedules, and maintain purchase records to identify discrepancies and perform post-event clearance documentations.
Conduct ongoing market research to identify beneficial purchase agreements and potential vendors.
Maintain event update, vendor roster database, and track vendor usage, quality, and responsiveness.
Maintain and mange procurement documentation in both hard and soft files in the system according to the policies.
Perform other duties as assigned by the manager to contribute to the team performance.

Qualifications

Vietnamese citizen.
University degree in economics, developments, business management or relevant subject.
At least 3 years of relevant work experience in international organisation(s).
Takes initiative and creativity in problem solving.
Ability to work independently and in a team.
Good organisational skills and interpersonal skills with ability to handle multiple tasks at once.
Good oral and written communication skills (English and Vietnamese).
Good computer skills in MS-applications (Word, Excel, Internet, Email).
Willing to travel to other provinces.

Additional Information

Contract Duration: SNV Vietnam offers one year employment contract with possible extension on performance based.

Reports to: Procurement Manager

Salary: Salary is competitive and commensurate with qualifications and experience and includes a competitive secondary benefit package.

How to apply?

Join our team by applying today! If you are passionate about making a difference in people's lives and possess the required qualifications, we encourage you to submit your application until 5PM, December 26th, 2023. At SNV, we value your privacy, and rest assured that all your information will be treated with the utmost confidentiality.

Applicants will be requested to provide us with the contact details of three people who are willing to act as a reference. We will only contact these references after your explicit permission.

Only shortlisted candidates will be contacted. Should SNV wish to proceed with your application, two interviews with a Selection Committee will take place.

SNV is an equal opportunities employer and female candidates are encouraged to apply.

Working at SNV: SNV offers a competitive salary and comprehensive benefits package. We offer a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from, and contribute to, an internal global network of experts. For more information, please visit our website: www.snv.org/careers. SNV strives to be an inclusive employer, thriving on the diversity of its people and does not discriminate on the base of disability status, religion, ethnic origin, gender and sexual orientation, etc. At SNV we prioritise safety and security for all employees. We conduct thorough background and reference checks concerning possible safeguarding incidents for all candidates applying for International determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation, sexual abuse, or sexual harassment), the “Statement of Conduct". This Statement of Conduct adopts the definitions used in the Scheme.