Program Assistant

About

Announcement Number: HANOI-2021-62

Hiring Agency: Embassy Hanoi

Position Title: Program Assistant -Law Enforcement and Justice Sector Program Specialist - All Interested Applicants

Open Period: 12/13/2021 - 12/27/2021 Format MM/DD/YYYY

Vacancy Time Zone: GMT+7

Series/Grade: LE - 1550 9

Salary: USD $20,075

Work Schedule: Full-time - Mon through Fri 40 hours/week

Promotion Potential: LE-9

Duty Location(s): 1  in   Hanoi, VM

Telework Eligible: No

For More Info:       HR Section

      84-24-3850-5000 ext. 5126

      HanoiHR@state.gov

Overview

Hiring Path: 

• Open to the public

Who May Apply/Clarification From the Agency:

       For USEFM - FS is FP-5.  Actual FS salary determined by Washington D.C.

       Open to: All Interested Applicants / All Sources

Security Clearance Required:

       Public Trust - Background Investigation

Appointment Type

       Permanent

Appointment Type Details:

• Indefinite - subject to successful completion of probationary period.

Marketing Statement:

         We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

• Full Time 40 hours per week

Start date: Candidate must be able to begin working within 90 days of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Relocation Expenses Reimbursed: No

Travel Required: Not Required

Duties

Incumbent of this position will serve as a Program Assistant for the International Narcotics and Law Enforcement (INL) section. As a subject matter expert on Vietnamese law enforcement and justice sector issues, this professional-level position will be responsible for coordinating programmatic efforts of INL's Law Enforcement and Justice Sector Program. S/he will develop and implement programs to train and educate Vietnamese police, customs, border, and other law-enforcement professionals in fields critical to US Government (USG) and Vietnamese priorities. His/her advice and guidance will direct a multi-million-dollar annual INL assistance portfolio.  The incumbent will report to the American INL Law Enforcement & Justice Programs Coordinator and collaborate with colleagues in the INL Unit and other Embassy sections and U.S. agencies. The incumbent will plan, design, negotiate, implement, and evaluate law enforcement capacity building, justice sector, and legal reform projects and develop and maintain long-term relationships with stakeholders from working to senior levels, including Vietnamese government officials, International Organizations, other foreign Missions in Vietnam, and NGOs.  Other responsibilities include recruiting and vetting participants, organizing program-related procurement and logistics, and ensuring programs are carried out in accordance with pertinent regulations and according to plan. Incumbent will advise INL Vietnam, INL Washington, Political and Economic Sections, Embassy Front Office, and other relevant USG managers and agencies about the history, development, organization, status, and personalities involved in Vietnam's law enforcement developments, including policy-related implications of those developments. S/he will develop and maintain substantive reports, project plans, diplomatic correspondence, and bilateral agreements.

Qualifications and Evaluations

Requirements:

EXPERIENCE: At least three years’ experience in managing or assisting in the management of assistance programs or related activities is required.

JOB KNOWLEDGE: 

Must have

- A broad familiarity with major issues relating to crime, law enforcement, and the Vietnamese criminal justice system.

- Knowledge of Microsoft software, including Outlook, Word, Excel, Access, and PowerPoint.

- Basic knowledge of administrative procedures, such as, filing, maintaining records, and establishing filing systems.

- Basic ability to perform basic bookkeeping and record keeping functions.  

Education Requirements: A Bachelor’s degree in international Relations, Development, Law, Economics, or host country equivalent is required.

Evaluations:

LANGUAGE: 

• Fluency in Speaking/Reading/Writing English is required. (This will be tested.)
• Fluency in Speaking/Reading/Writing Vietnamese is required.

SKILLS AND ABILITIES:

Must have/be:

• Ability to design and manage projects, oversee funding, and coordinate intergovernmental and bilateral initiatives. Self-motivated and able to operate independently.
• Basic knowledge of foreign assistance or ability to quickly become knowledgeable on the laws, regulations, procedures and practices relating to the management of INL foreign assistance funds, procurement for using such funds, measures for internal controls, accountability, and end-use monitoring of funds or commodities received by counterpart host government agencies.
• Familiarity with procedures and practices relating to the enforcement of laws against transnational and organized criminal activities.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):   The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications: All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Vietnam may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information: HIRING PREFERENCE SELECTION PROCESS:   Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

• All candidates must be able to obtain and hold a Local security or Public trust clearance. 
• To apply for this position click the “Submit Application” button.  For more information on how to apply, visit the Mission internet site at https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/
• Note: The Embassy Human Resources Office is unable to acknowledge the receipt of your documents due to the high volume of applications received. If you do not receive a notification email from ERA within four weeks of the vacancy announcement’s closing day, it is likely that you did not qualify for the position or did not submit a complete package.  

Required Documents:

Please provide the required documentation listed below with your application

• Copy of Orders/Assignment Notification (or equivalent if you are AEFM / USEFM)
• Vietnamese ID
• Residency and/or Work Permit (If you are not Vietnamese Citizen)
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
• University Degree
• Other Document

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Embassy in Hanoi.

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