Program Assistant

Job description for Program Assistant (Hanoi based)

Summary:

The Program role reports directly to the designated Program Manager. The responsibilities listed below are inclusive, but not exhaustive, of the role. It is reasonable to assume that additional tasks will be requested, as and when needed.

Appraised:

This role will be appraised by the designated Program Manager.

Point person for: Programs (Hanoi based)

Responsibilities	Description
Primary function	Under the supervision of designated Program Manager, the Program Assistant will support to organize and perform project activities under on-going projects, sustain and strengthening relationship with local and national project stakeholders and join in delivering all committed results and deliverables in its work plan. To lead small-scale project(s) as assigned by the National Program Director; To support the Program Manager(s) and National Program Director in maintaining and strengthening relationship with media for the North.
Program implementation	To assist Program Manager(s) in planning and implementation stages across all AIP Foundation’s programs and public awareness campaigns; To supports in developing plans and budgets, implementing activities, conducting monitoring & evaluation, developing reports. To provide support to relevant partners to ensure quality, participatory, effective, efficient and cost-sensitive planning, implementation, monitoring/reviewing, reporting and evaluation processes of the programs activities in the program areas, with and by partners; To provide logistical support on program implementation to the Program Manager(s) and/or National Program Director where required; To provide support in organizing trainings, workshops and other capacity building activities To develop and maintain positive relationships with key stakeholders, i.e. sponsors, government departments, school staff, children and parents. To manage agencies, vendors, suppliers in the process of program implementation.
Program monitoring, evaluation and reporting	Monitor program activities conducted by partners to ensure program activities implemented as per work plan; Participate in, support and prepare logistics for research, surveys and other monitoring and/or evaluation activities in project areas as needed; Assist with the monitoring, evaluation and reporting relevant to each program or public awareness campaign, as directed by the Program Manager(s)
Program administration	Carry out all program related administrative tasks, as directed by Program Manager(s) to include: Translation of English to Vietnamese and Vietnamese to English TORs, MOUs and other Documents drafting Project database management: study, update, maintenance & filing Planning and executing meetings, travels, and other administrative tasks efficiently including advance and payment requests. Coordinate report making and submission to relevant Government agencies
Key working relationships	Key stakeholders Sponsors Program Manager(s) National Program Director

Qualifications:

University degree		Time management skills
02 years of experience in related field (preferable)		Flexible attitude
Fluent spoken and written English		Team player
Excellent interpersonal skills		Enthusiastic
Excellent communication skills		Honest and trustworthy

Contact and Deadline

The position will be hired locally.

Applications are due 4^th September2021. However, please note that applications will be reviewed on a rolling basis and interviews may be conducted before the closing date.

Please submit a one-page cover letter, maximum three-page CV, and three references with current email address and telephone number to our email: jobsvietnam@aipf-vietnam.org

We will inform you before contacting your references. All applications will be carefully vetted, including working history and background checks.

About AIP Foundation

AIP Foundation is a U.S. registered 501 (c) (3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use and safety products. Our pillared strategy includes access to safe equipment, public awareness campaigns, school-based and targeted population campaigns, technical assistance particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation.

Currently, AIP Foundation has approximately 50 staff with offices in Ho Chi Minh City and Hanoi in Vietnam, Phnom Penh in Cambodia, Bangkok in Thailand. AIP Foundation funders and partners include a wide variety of public and private donors. As a member of the United Nations Road Safety Collaboration, AIP Foundation provides input to reports made by the UN Secretary General to the UN General Assembly. For additional information, please visit http://aip-foundation.org/

Job Details

Organisation Name: AIP Foundation

Location: Hanoi

Application Deadline: Sat, 2021-09-04