Program Assistant (Temporary – 7 Months) (AIP Foundation)

Job Description

• Duty station:                Ho Chi Minh City, Vietnam
• Status:                        Full-time; Temporary (November 2023 – June 4, 2024)
• Application due:            30 November 2023
• Starting date:               As soon as possible

Background

WHO WE ARE

• 50 passionate humans making the world a better place

• An inclusive and women-led non-profit

• A blend of local and international employees implementing programs in Vietnam, Cambodia, and Thailand.

Key Responsibilities

• Support Ho Chi Minh City-based Program Managers to implement some components of large-scale projects and programs.
  • Provide logistical support for program implementation and carry out administrative tasks, including project update, translation of English – Vietnamese – English, managing invoices and preparing expense reports, project database management & filing
  • Assist in organizing events, workshops, trainings, related to road safety, including logistical arrangements, participant communication, and materials preparation
  • Assist in the planning, coordination, and implementation of programs activities
  • Assist the Program Manager(s) in monitoring program activities conducted by partners to ensure adherence to the work plan
  • Support the Program Manager(s) in developing program materials, including presentations, reports, and training materials
  • Assist the Program Manager(s) and/or Country Manager in developing and maintaining positive partnerships with key stakeholders, including sponsors, government departments, school staff, and students.
  • Collaborate with team members to ensure effective communication and coordination among program stakeholders
  • Support Program Manager(s) and Country Manager in preparing reports to the donors and related Government partners such as PACCOM, NTSC, MOET, etc.
  • Participate in regular team meetings, workshops, and trainings to enhance professional development and contribute to program improvement
  • Manage agencies, vendors, and suppliers involved in the program implementation process.
  • Perform any other tasks as required by Program Manager(s) and Country Manager

Requirements

• University degree in a relevant field.
• Minimum of 2 years of experience in a related field (preferable).
• Good time management skills.
• Flexible attitude towards work and ability to adapt to changing priorities.
• Fluent spoken and written English.
• Experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint, etc.).
• Excellent interpersonal and communication skills.
• Strong team player with enthusiasm for collaborative work.
• Honest and trustworthy.

PREFERRED: QUALIFICATIONS, EXPERIENCE, SKILLS

• Experience working with high school and university students and teachers

How to apply

APPLICATION REQUIREMENTS

Please submit a cover letter, resume, and two references with their email address and telephone number to our AIP Foundation email address at: jobsvietnam@aipf-vietnam.org.

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