The Role:
The Programme Administrative Officer ensures the effective and efficient support of the administrative process of the assigned programmes.
Internal Job Grade: E1
Contract: Fixed term, 1 year with possible extension
Reporting to: Private Sector Engagement Specialist
Location: Vietnam office in Hanoi
Key Responsibilities and Accountabilities
• Provide support as requested in preparation for program documentation and correspondence in the framework of the project cycle of Oxfam in Vietnam or requirements of the back donor;
• Arrange and monitor the (administrative) processes of the programs in line with ISO procedures and back donor requirements; to signal deviations within the different processes and remind the relevant staff members of this;
• Arrange the processes, registration and filing of the documentation and correspondence of the (core) processes, in line with applicable procedures and with the help of the automation systems;
• Prepare all relevant Oxfam meetings/workshops. If needed, to record action points and/or write the minutes, and to monitor their follow-up;
• Provide secretarial, administrative and organization support to assigned programs;
• Organize all duty arrangements (including hotel, transport and assisting with visas) of colleagues of the project and /or other visitors travelling to and from the field;
• Provide translation and interpretation supports to program activities.
Technical Skills, Experience & Knowledge
Essential
· Completed an education in secretarial, administrative or economic direction;
· Proven secretarial, administrative and organizational work experience;
· Excellent oral and written command of English and Vietnamese;
· Good computer skills and experience with SAP or other computerized information systems;
· A proactive attitude and you work systematically, you know to separate major and minor issues are accurate;
· Good interpersonal and communication skills and you are a team player;
· A flexible, customer-focused attitude.
Gross Annual Salary Range: VND 179,855,357 – VND 316,545,429
How to apply
Interested candidates can send your application including motivation letter and curriculum vitae to HR.Vietnam@oxfam.org.
The closing date for application: 21 March 2021
We regret that only short-listed applicants will be contacted.
Candidates have to confirm having received the recruitment information through the recruiting channel NGO Recruitment in the application letter for this position-
NGO RECRUITMENT - MENTORING 1:1
Nếu bạn đang gặp vấn đề trong việc lựa chọn nghề nghiệp hoặc đang muốn tăng khả năng cạnh tranh khi ứng tuyển vào các tổ chức phi chính phủ, các tổ chức quốc tế thì hãy nhanh tay đăng ký chương trình NGO MENTORING 1:1 tại:
➤ https://bit.ly/Mentoring_MsJacquelineHoang
➤ https://bit.ly/Mentoring_MsAnhThu
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➤ https://bit.ly/Mentoring_MsAmyXuanDo
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Việc làm tại các tổ chức phi chính phủ - NGO Recruitment
- Website: https://ngorecruitment.org/
- Instagram: https://www.instagram.com/ngorecruitment_vn
- LinkedIn: https://www.linkedin.com/in/ngorecruitment
- Group: https://www.facebook.com/groups/VieclamPhichinhphu
- Youtube: http://bit.ly/Youtube_NGORecruitment
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