Programme Administrative Officer

The Role:

The Programme Administrative Officer ensures the effective and efficient support of the administrative process of the assigned programmes.

Internal Job Grade: E1

Contract:            Fixed term, 1 year with possible extension

Reporting to:      Private Sector Engagement Specialist

Location:            Vietnam office in Hanoi

 Key Responsibilities and Accountabilities

•        Provide support as requested in preparation for program documentation and correspondence in the framework of the project cycle of Oxfam in Vietnam or requirements of the back donor;

•        Arrange and monitor the (administrative) processes of the programs in line with ISO procedures and back donor requirements; to signal deviations within the different processes and remind the relevant staff members of this;

•        Arrange the processes, registration and filing of the documentation and correspondence of the (core) processes, in line with applicable procedures and with the help of the automation systems;

•        Prepare all relevant Oxfam meetings/workshops. If needed, to record action points and/or write the minutes, and to monitor their follow-up;

•        Provide secretarial, administrative and organization support to assigned programs;

•        Organize all duty arrangements (including hotel, transport and assisting with visas) of colleagues of the project and /or other visitors travelling to and from the field;

•        Provide translation and interpretation supports to program activities.

Technical Skills, Experience & Knowledge

Essential

·        Completed an education in secretarial, administrative or economic direction;

·        Proven secretarial, administrative and organizational work experience;

·        Excellent oral and written command of English and Vietnamese;

·        Good computer skills and experience with SAP or other computerized information systems;

·        A proactive attitude and you work systematically, you know to separate major and minor issues are accurate;

·        Good interpersonal and communication skills and you are a team player;

·        A flexible, customer-focused attitude.

 Gross Annual Salary Range: VND 179,855,357 – VND 316,545,429

How to apply

Interested candidates can send your application including motivation letter and curriculum vitae to HR.Vietnam@oxfam.org.

The closing date for application: 21 March 2021

We regret that only short-listed applicants will be contacted.

Candidates have to confirm having received the recruitment information through the recruiting channel NGO Recruitment in the application letter for this position

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