Programme Administrative Officer

Oxfam is a global movement of people who are fighting inequality to end poverty and injustice.  Our global confederation includes 21 member organizations working in 70 countries.

We have a vision of a just and sustainable world. A world where people and the planet are at the center of our economy. Where women and girls live free from violence and discrimination. Where the climate crisis is contained. And where governance systems are inclusive and allow for those in power to be held to account.

Oxfam in Vietnam believes that a reduction in poverty, injustice, and inequality will occur through the interaction between active citizens, accountable states and the private sector and that it is fundamental to Vietnam’s development.

Oxfam in Vietnam is looking for the following positions: PROGRAMME ADMINISTRATIVE OFFICER. The Programme Administrative Officer ensures the effective and efficient support of the administrative process of the assigned programmes.

1. Internal Job Grade: E1
2. Contract: Fixed term, 1 year with possible extension
3. Reporting to: Programme Manager
4. Location: Vietnam office in Hanoi

 Key Responsibilities and Accountabilities

• Provide support as requested in preparation for program documentation and correspondence in the framework of the project cycle of Oxfam in Vietnam or requirements of the back donor;
• Arrange and monitor the (administrative) processes of the programs in line with ISO procedures and back donor requirements; to signal deviations within the different processes and remind the relevant staff members of this;
• Arrange the processes, registration and filing of the documentation and correspondence of the (core) processes, in line with applicable procedures and with the help of the automation systems;
• Prepare all relevant Oxfam meetings/workshops. If needed, to record action points and/or write the minutes, and to monitor their follow-up;
• Provide secretarial, administrative and organization support to assigned programs;
• Organize all duty arrangements (including hotel, transport and assisting with visas) of colleagues of the project and /or other visitors travelling to and from the field;
• Provide translation and interpretation supports to program activities.

Interested candidates can send your application including motivation letter and curriculum vitae via the LINK below.

 Link to apply: https://jobs.oxfamnovib.nl/job-invite/11863/

The closing date for application:  8th June 2022

We regret that only short-listed applicants will be contacted.

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