Programme Associate/Accountant, Climate Change and Environment Unit

Background The UNDP Vienam Programme portfolio consists of a mix of national implementation and direct agency implementation. In the 2017-2021 period, in adjustment to Vietnam’s Lower Middle-Income context and the overall transition of ODA assistance that is underway, the UN will adjust its assistance to the new environment. UNDP in its new Country Programme will see a gradual transition of its programme portfolio to the new forms of partnerships and new programming processes. Programme governance, management and administration will therefore require a high degree of flexibility and agility, with a focus on contribution to offering high quality policy advisory and project implementation services. The Country Programme Document 2017-2021 includes a large portfolio of Climate Change and Environment (CCE), with an estimated budget of 71 million USD. The CCE team are implementing more than 20 on-going projects and formulating some new projects for submission to GEF, GCF and donors. UNDP apply more Direct Implementation Modality (DIM) in management and implementation of projects and activities, which requires more services from PAs. The Programme Associate (PA) provides support to deliver CO programme and projects of the Climate Change and Environment Unit. Under overall guidance and reports directly to the Assistant Country Director (ACD)/ Head of the Climate Change and Environment Unit. The PA works directly and agree daily tasks with UNDP’s Programme Analysts/Officers (POs) in charge of programs/projects, and collaborates with UNDP programme and operations staff, relevant GOVN and project staff, staff in the CO and UNDP HQs/Regional levels, relevant staff of development partners. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Duties and Responsibilities 1) Supports formulation of programme/project and resource mobilization, focusing on achievement of results through:

Support POs/experts to collection, analysis and presentation of background information for preparation of UN One Strategic Plan, UNDO Country Programme Document (CPD), or equivalent, effective application of Result based management (RBM) tools and establishment of management targets (BSC);
Contribution to (i) the planning and project formulation process, (ii) preparation of project documents and (iii) appraisal processes, ensuring effective liaison with partners in this regard;
Supports to effective procurement and recruitment and contract management process for project idea/proposal development;
Support to financial management of the grants/facilities for the formulation of project ideas and proposals;
Entering approved project proposal into ATLAS for project award generation; creation of projects including project activities and budgets in ATLAS, revision of project award and project status when required and delegated.
Tracking and reporting on mobilized resources. Review of contributions agreement, managing contributions in ATLAS.
Assist liaison and partnership activities with funding partners.

2) Provide effective support to management of the CO programme and (NIM and DIM) projects focusing on the achievement of the results through: Support to Overall Project Management and Implementation:

Support POs in preparation of project and activity plans and budgets;
Tracking and controlling program/project expenditures/disbursement rate against commitments to ensure the conformity with approved AWPs and Budget, determining gaps between budgets and expenditures, committed and actual allocated funds to advise POs for taking actions; supporting operation and financial closure of a project in ATLAS.
May serve as Project Manager per ICF for one or more activities
Supports to effective Procurement and Recruitment and contract management process a d appropriate
Support POs in periodic review of project work-plans and advise POs/IPs (Implementing partners) on the progress and work-plan’s conformity to agreed results and outputs for finalization.
Quarterly reviews of NIM Project Advance and Financial Reports (FACE) forms with the approved AWP/QWPs and corresponding Activities and Expenditure accounts.
Supporting the organization of overseas study tours and monitoring visits, including DSA entitlement calculation and transportation.
Taking timely corrective actions and unposted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers.
Supporting timely operational and financial closure of project, determination of unutilized funds and processing operational/financial closure of projects in ATLAS;
Support the direct implementation of CO projects, including recruitment of international and national consultants, organizing technical workshops, training activities, consultations, travel arrangements and procurement of goods and services.

Provision of guidance on policies and procedures to IPs:

Updating POs and IPs on changes in financial policies, rules and procedures.
Providing advises, guidance and on-the-spot couching to NIM project personnel on applicable policies and procedures (HPPMG, HACT, Cost Norms)

Quality assurance (HACT, M&E):

Supporting POs and IPs in day-to-day monitoring and implementation of project activities to ensure the project progress achievement of results and outputs as planned.
Providing inputs to the auditing of NIM projects, supporting POs and IPs in follows-up on timely implementation of audit recommendation;
Supporting assessments of technical and financial management capacity (micro assessment) on IPs;
Supporting spot-checks on IPs, supporting the coordination of NIM audits and ensuring effective client liaison

Supporting project mid-term reviews and final evaluation including recruitment or consultants, arrangement of working missions/interviews, collecting information and relevant documents, liaising with concerned parties. 3) Knowledge building and knowledge sharing in the CO through:

Supporting organization of trainings for the operations/projects staff in the programe issues.
Supporting documentation and dissemination of lessons lesson learnt and best practices in prgramme.
Sound contributions to knowledge networks and communities practice.
May serve as the focal point for administrative, operation or substantive matters within the unit or for the office as a whole.

Competencies Core Innovation Ability to make new and useful ideas work Level 3: Adapts deliverables to meet client needs Leadership Ability to persuade others to follow Level 3: Proactively seeks and recognizes contributions of others People Management Ability to improve performance and satisfaction Level 3: Appropriately involves team in different stages of work and decision-making Communication Ability to listen, adapt, persuade and transform Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation Delivery Ability to get things done while exercising good judgement Level 3: Takes responsibility for addressing critical situations and delivering core value Technical/Functional Primary Project Management Ability to plan, organize and control resources, procedures and protocols to achieve specific goals Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work Data Analysis Ability to evaluate, transform and model data to derive relevant findings – undertake & provide analysis of data to assess Org performance and or global trends Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work Quality Assurance Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work Office Administration Ability to manage day-to-day office activities (including but not limited to travel management, facilities and asset management, policy and procedures maintenance) to meet operational needs Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work Report Writing Ability to prepare quality reports Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work Secondary Knowledge Management Ability to efficient handle and share information and knowledge Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work Partnerships Ability to engage with agencies, donors, and other development stakeholders and forge productive working relationship Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work Team Building Ability to work effectively with diverse groups of professionals towards common goals Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work Required Skills and Experience Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement. 6 years of progressively responsible administrative or programme experience is required at the national or international level. Fluency in English and Vietnamese languages. Experience in the usage of computers to office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems. Disclaimer Important applicant information All posts in the SC categories are subject to local recruitment. Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Workforce diversity UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. APPLY: https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=25150&hrs_jo_pst_seq=1&hrs_site_id=2

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