Programme Associate

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. Under the direct supervision of the Senior Special Assistant to the Administrator, the Programme Associate is a member of the Executive Office (ExO) Front Office team which provides support to the Administrator and the Associate Administrator. The Programme Associate is one of two Programme Associates working closely together and in close collaboration with the Administrator’s Special Assistants, the Executive Associate, as well as the counterpart staff in UNDP Headquarters and other UN offices to ensure smooth operational support for the Administrator and Associate Administrator.  

• Responsible for monitoring all the incoming correspondences including (but not limited to the Adminsitrator’s official email account, physical mails, note verbals and Fax.
• Responsible for logging all the incoming correspondences in to the Registry System and, in close consultation with the Special Assistants, assign the appropriate bureau/office for recommendations on the next course of action and/or draft response. Follow up to ensure that all recommendations and draft responses are received in a timely manner.
• Responsible for regular preparation of all briefing materials including daily briefing folders in direct collaboration with the Special Assistants and the Executive Associate.
• Coordinate and provide support for ExO special events (i.e. GMM, EG retreat).
• Take an active role in major events such as the UN General Assembly, more specifically by organizing appointments/bilateral meeting requests and invitations to related events, in order to facilitate the review and decision making by the Administrator’s Special Assistants. Assist in ensuring that the necessary logistical arrangements for the scheduled meetings are in place.
• Gather information/inputs from concerned bureaux/offices, undertake research if needed, and as needed compile/package briefing documents for the Administrator’s official missions.
• Provide day-to-day administrative assistance and other types of support to the Special Assistants and to other Executive Office staff as needed.
• Backstop other members of the front office team during scheduled leave and absences in providing support to the Administrator, Associate Administrator and the Executive Associate.
• Support other front office reception tasks and operations tasks as required including Atlas operations.

• Ability to make new and useful ideas work

• Ability to persuade others to follow

• Ability to improve performance and satisfaction

• Ability to listen, adapt, persuade and transform

• Ability to get things done while exercising good judgement.

• Completion of secondary school education. University degree is an asset.

• Minimum of 7 years proven track record/substantial experience in administrative or programme support to senior/high-level officials in international organizations.

• High level of proficiency in English; and good knowledge of other UN Official language(s) will be a plus.

Important applicant information Internally advertised General Service (GS) fixed-term appointment (FTA) positions located in Headquarters are open to GS staff members currently serving in New York/Washington D.C. who hold a UNDP permanent or FTA who are either US Permanent Residents, US citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC. Current UNDP GS staff serving outside of HQ must meet the eligibility criteria stated above prior to their application. Selected candidates who meet the above mentioned eligibility criteria are responsible for their own travel and/or relocation costs Local recruitment All posts in the GS categories are subject to local recruitment. Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.