Programme Manager, Arts (British Council)


Programme Manager, Arts Date: 25-Nov-2022   Location: Hanoi, East Asia, VN Ho Chi Minh, East Asia, VN   Company: British Council   The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connections lead to an understanding of each other's strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.   Role Purpose: The Programme Manager, Arts Vietnam will:
  • Implement programmes with a low level of complexity funded by British Council or by another client or funding mechanism. 
  • Lead the successful delivery of a range of programmes or projects from start to finish including managing the contract or project plan, managing client or internal stakeholders, successfully achieving reporting and meeting compliance standards. 
  • Work within a larger programme or multi country programme on a particular component.
  • Deliver the outcomes of our work on Arts and Culture through a suite of global programmes and partnerships working with partners and stakeholders in the UK and overseas
  • Work with colleagues across the region and in the UK, to help deliver benefits in country from regional and globally led initiatives.
Main accountabilities but not limited to the following:  Relationship & Stakeholder management
  • Has relationships with delivery partners and stakeholders within country and is able to procure services and contract delivery partners.
  • Holds suppliers to account for delivering against contract.
  • Build strong internal relationships and networks
Commercial and Financial Management  
  • Ensure sound financial planning, working closely with finance teams to ensure British Council and client financial year plans are up to date. 
  • Ensure accurate and timely monthly (re)forecasting is in place,  by running regular reports in the SAP system on actuals, monitoring outstanding purchase orders, reviewing commitments, analysing and commenting on reasons for variances to plan and recommending corrective actions.
  • Monitoring monthly finances, including correct expenditure, ensuring the P2P process is being followed and correcting any mis-postings or journals needed.
  • Lead on British Council, partner or client reporting (including, with Finance Manager, financial reporting) and ensure reports are delivered on time, to budget and to a high standard.
  • Compliance to BC financial policies and procedures.
Project Management 
  • Contributes to development of, owns and delivers on Project Management Plan
  • Identifies risks in a project or programme and puts together mitigation strategies with SRO
  • Responsible for internal and client, procurement, contracting, compliance and reporting pm
  • Checks on and reports on compliance 
  • Manages procurement on a project/programme
  • Responsible for data management including timely data entry, quality assurance of data, undertaking basic analysis of monitoring data, and developing progress reports to meet funding needs
  • Undertaking programme-specific data collection as needed. This includes working with colleagues to identify indicators and tools for data collection, quality assuring all data, and undertaking basic analysis.
Business Development 
  • Supports the identification and development of professional networks, relationships, and partnerships to increase the British Council’s impact and reputation. 
  • Ensures high quality and accurate pipeline data for country/pillar. 
  • Conducts specific pipeline and partner/competitor analysis to contribute to business development planning and prioritisation. 
  • Provides support with development of new business proposals, ensuring that internal and external professional standards are met.
EDI 
  • To actively contribute to an inclusive and anti-racist organisational culture, being aware of your own biases, and taking action to mitigate against these. Ensuring people feel valued and are treated equitably, with support for people’s well-being and mental health.  
  • Understand the British Council’s approach to equality, diversity and inclusion and how it applies to your role, and make time for learning and development relating to EDI and anti-racism
Role specific knowledge and experience:
  • Experience of managing projects from start to finish and familiarity with project life-cycles.
  • Proven experience of managing project finances.
  • Experience working in project or programme management.  
  • Experience of using technology n project delivery.
  • Experience working in project or programme management. 
  • Confident user of information technology (Word; Excel; PowerPoint), Microsoft 365 functionality and working knowledge of British Council SAP system (or similar software)
Role specific skills:
  • Understanding of procurement, evaluation and reporting requirements of projects.
  • Able to manage delivery of face-to-face events and/or digital events on basic platforms (Microsoft Teams) ensuring all corporate standards are met, including those for accessibility and safeguarding
Further Information: Pay Band: 6 (from VND 35,852,406 per month) Contract Type: Fixed term contract (12 months) Location: Hanoi or Ho Chi Minh City, Vietnam Requirements: 
  • Undergraduate degree or equivalent in experience
  • The British Council systems and global processes operate in English. Written and verbal proficiency in English is required to CEF Level C1 English 
  • Local language native speaker / CEFR C1
  • Additional job requirements: The role may include occasional travel within the territory, region or internationally.
  • Condition of Employment:
Local Direct Hire Applications are welcomed from candidates currently in this location with a natural right to work.

Applications are also welcomed from candidates currently based in other British Council country offices. However, please note candidates must have a natural right to work in the country, on a permanent basis, as immigration clearance and/or on-going visa support is not provided by the British Council for this role.  Relocation support is also not provided.

Closing Date: Thursday, 15 December 2022- 23:59 Singapore Time (GMT +8)

A connected and trusted UK in a more connected and trusted world. Equality , Diversity, and Inclusion (EDI) Statement

The British Council is committed to policies and practices of equality, diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitment.  We want to address under representation and encourage applicants from under-represented groups, in particular, but not exclusively, on grounds of ethnicity and disability.  All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.

The British Council is committed to safeguarding children, young people and adults who we work with.

We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.

Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.

If you have any problems with your application please email askhr@britishcouncil.org

Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our ‘ASK HR’ email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.

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