Project Administrative Assistant

Job Description of Project Administrative Assistant

The Project Office of the Danish Association of Physically disabled persons (or DHF) in Vietnam is supporting the implementation of a 3 year project of “Capacity Building and Organizational Development for Disabled Persons Associations” at provincial and districts levels. The project partners include: The Vietnam Federation on Disability (VFD) and the DPOs of Hanoi, Hanam, Namdinh, Thaibinh, Thainguyen, Haiduong.

Three main outcomes of the project are: increasing leadership and management skills for DPO leaders; membership management and advocacy.

The project duration is 2017-2020.

In view of the increasing workload and to meet better quality demand, the Project Office is looking for candidates for the position of Project Administrative Assistant with the following details:

Responsibilities:

Assist in logistical preparation for project activities including joint training, joint activities, task force meetings, workshops, both in and outside the project office.
Provide logistical support for project activities and missions, visits by the project staff, project partners, mission by Danish partners to Vietnam.
Assist the M&E Assistant in collecting and computerizing M&E data.
Check financial supporting documents to make sure they are in order and ready for reporting purpose.
Contact project partners to transfer and receive messages relating to the project implementation
Perform other tasks as assigned by the project management.

Qualifications and competences:

University diploma in development, sociology, law, or other social subjects.
Experience of work in NGO organizatons and knowledge of project management is an advantage
Ability to join mission outside Hanoi for 2 or 3 days consecutively.
Vietnamese as mother tongue and English at basic level.
Skillful user of Words, Excel
Immediate availability.

Salary and other benefit:

Starting from 5 million VND net with annual increase according to performance.
The project pay social insurance as required by the Vietnamese law after the fulfilling the probation period of 2 months.

Application document should include: