Project Assistant

Catholic Relief Services (CRS) is looking for a qualified Vietnamese candidate to join our Country Program.

Job Title: Project Assistant to the Hold My Hand project

Grade: 4

Reports To: Disability Program Manager

Location: Binh Dinh, Vietnam

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

Job Summary

With funding support from USAID and in collaboration with Institute of Population, Health and Development (PHAD), CRS has collaborated with PHAD to implement the project of “The sustainable and interdisciplinary rehabilitation services for Persons with severe Disabilities in Binh Dinh and Quang Nam Province (Hold My Hand-HMH) project. The objective of the project is to build a sustainable model in Binh Dinh and Quang Nam to support rehabilitation service provision to meet the multi-faceted needs of persons with severe disabilities, especially gender-specific needs and vulnerabilities.

Roles and Key Responsibilities:

Facilitate communication with all members of the disability project team, relevant staff in other departments/teams (operation and finance) and external stakeholders (Binh Dinh) as relevant. Send/receive and distribute all incoming and outgoing mail/letters/documents.
Provide specialized project administrative transactions and processes including taking meeting minutes/notes, preparing logistics and administrative support for field trip and project activities at field
Prepare transactional documents in support of project operations processes and support and facilitate coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.). and support in preparing financial procedures including preparing advance and liquidation of the project direct expenses.
Support in following up with local care mentors for project data (including project activity pictures), report and support in preparing project quarterly reports under the assignment and facilitation of PM and PO.

Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities.

Basic Qualifications B.A. in English language study or social work, or social studies or public health

Two-year experience of working as project assistant of field-based officer in a development-based organization, with preference to experience in disability portfolio.
Good in both spoken and written English
Competent in WORD, Excel, PowerPoints, PDF and preferred skills of using ICT for virtual learning, including photo taking, using platforms for virtual training or learning.

Required Languages – Vietnamese proficiency and good level of English

Travel – The project assistant will be based in Binh Dinh with frequent travel to the project sites in Tuy Phuoc and Phu Cat or other assigned locations.

Knowledge, Skills and Abilities

Good time management skills with ability to work on multiple tasks
Strong customer service orientation with good communication and interpersonal skills
Proactive, resourceful, solutions oriented and results-oriented

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

Integrity
Continuous Improvement & Innovation
Builds Relationships
Develops Talent
Strategic Mindset
Accountability & Stewardship

Supervisory Responsibilities: none

Key Working Relationships:

Internal: Disability program team, finance team, operation team, MEAL, CM and other colleagues

External: Binh Dinh Department of Health, Tuy Phuoc and Phu Cat health centers, PHAD and consultants (under the close supervision and facilitation of Disability Program Manager).

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Application requirements

Individuals interested in this job are invited to submit your applications via email to Catholic Relief Services at: recruitment.vietnam@crs.org

Applications in English should include: