Project Assistant (CNV)

Job Description

Location: Hanoi

Deadline application: 30/09/2023

Background

CNV International’s mission is to contribute to Decent Work in developing countries by applying the CNV principles of international solidarity, individual responsibility, social dialogue, and pluralism. CNV Internationaal achieves this by strengthening the position of workers in both the formal and informal economy through strong social partners and by promoting sustainability in the supply chain. CNV Internationaal – together with the CNV Confederation, the 2nd largest trade union in the Netherlands and its trade union federations – contributes to Decent Work in developing countries through lobbying, policy, and awareness campaigns.

CNV is currently looking for a financial assistant based in Hanoi to facilitate the implementation of the projects in Vietnam.

For more information on CNV Internationaal, please check: https://www.cnvinternationaal.nl/en/our-work

Main responsibilities the project assistant

Financial management:

Assessing and supporting financial management of partners to guarantee that they have capacity to manage our grants in compliance with CNV Internationaal’s policies and standards; this could include providing and supporting financial trainings for partners and staff and developing and upgrading financial tools;

Preparing budget estimation for activities including annual budgets in coordination with the Country Representative and Programme Manager Vietnam;

Checking invoices and vouchers and taking care of proper financial administration;

Monitoring partners’ spending and overall spending of the different projects;

Drafting financial reports (e.g., quarterly, annual) for the projects; ensuring that timelines are met for submission of financial reports;

Making payments including salary for staff, consultancy fee, compulsory social insurance, personal income tax, and other operational expenses; issuing certificates of PIT withholding upon requests following local laws;

Coordinating annual interim and final audit;

Coordination with and provide advice to Country Representative and CNV Internationaal in the Netherlands with regard to financial matters.

Administrative support:

Maintaining and updating filing system, making hotel reservation and air-ticket bookings, purchasing of office stationeries and equipment, etc.;
Perform other tasks as assigned by the Country Representative;

Skills & requirements The candidate should be based in Vietnam and possess the following skills:

Fluent in Vietnamese and English;
Excellent communication skills;
Team worker;
At least Bachelor’s degree in economics or relevant educational background;
At least 6 years of experience in non-profit financial management and projects, preferably in non-profit international entities (NGOs, donors, UN Agencies);
Have experience with coaching partner organizations on financial issues;
Very good accounting knowledge and skills in working with financial systems and Excel; attention to details;
Highly motivated to work for the organization;

What we offer

Initially, 1-year contract for 40 hours per week with the prospect of an extension upon good performance;

Enthusiastic and passionate colleagues who put their heart and soul into their work;

An international working environment;

Opportunities to travel to the Netherlands;

Please send your application including a CV and a short motivation letter elaborating 3 points that motivate you to apply for the post to the following contact.