Project Assistant – Full-time intern

Project Assistant – Full-time intern

Job Description

Division: Vietnam Office

Position: Project Assistant – Full-time intern

Section/Unit: Vietnam Office

Reports to: Program Manager

Subordinates: None                                                                                                                

Place of Work: Hanoi and project sites

Contract Duration:  4-6 Months

Overall Responsibilities

Under the overall management of the Program Manager, Project Assitant intern shall be responsible for supporting in project administration, financial management, logistic arrangement, reporting, and other project assistance works as supervised and assigned by the Project Manager or/and Program Manager.

Key tasks and responsibilities

The intern will participate in cooperated projects’ tasks between Kenan and Kenan’s strategic partner, including but not limited to:

1.    Communication assistance work

  • Draft project correspondence documents as needed
  • Provide assistance to the process of design and production of communication promotional tools/products (project documents templates, standee, banners, backdrops, T-shirt…)
  • Undertake online works related to the website/FB of the workshop after approved plan

2.    Project implementation work

  • Recruitment process: Undertake collecting and screening applications; filing candidates/successful applicants’ profiles
  • Pre-workshop preparation and mentoring: Engage in facilitating and managing the online interactions /sharing of the workshop’s successful candidates at each province (through FB/Zalo groups)
  • Workshop implementation: Provide logistic arrangement; collecting and checking all kind of vouchers/receipts/IDs provided by relevant stakeholders
  • Post workshop mentoring and monitoring: Undertake data collection and processing of the pre-post tests and satisfaction survey after each workshop; Assist in drafting workshop/training reports and others as needed.

3.    Administrative assistance work

  • Conduct information research as required
  • Translate project documents and other required procedures from English – Vietnamese – English
  • Undertake photocopy and printing works including project documents, training materials…
  • Undertake logistic arrangements (search and contact service providers for their design/quotation collection for approvals, screening/selection, booking & reservation….) in line with the Kenan policies.

4.    Administrative financial assistance work

  • Collect and prepare all financial supporting documents such as receipts, IDs, attendant sheets…
  • Prepare procedures and draft contract with vendors for approvals

Indicators

  • 100% works assigned are accomplished in a timely manner and with high quality according to the approved plan.
  • The work processing and/or peforming progress is stricly compliant to the Kenan’s regulations.
  • All of information related to the project is kept confidential.

Benifits

  • Working environment: We’re always looking for team members who want to use their talents and expertise for something besides just a paycheck. So, if you’re motivated by the need to give back to society and want to make your mark by helping others, all while working for a professional non-profit, we want to talk to you.
  • Allowance: 150,000 VND/Day

Interested applicants are invited to send full CV and cover letter to: chuyen@kenan-asia.org

Job Details
Organisation Name:
Kenan
Location:
Hanoi
Application Deadline:
Sat, 2021-02-13
Candidates have to confirm having received the recruitment information through the recruiting channel NGO Recruitment in the application letter for this position

Recent Job

Field Project Finance Officer

Thua Thien Hue
Deadline: 09/03/2021

Technical Assistant

Hanoi
Deadline: 12/03/2021

AP Bookkeeper

Quang Nam
Deadline: 05/03/2021

Bookkeeper

Binh Thuan
Deadline: 05/03/2021

Chauffeur

Hanoi
Deadline: 10/03/2021

HR Manager

Hanoi
Deadline: 30/04/2021

Project Coordinator

Ho Chi Minh
Deadline: 28/02/2021

Project Field Coordinator

Dak Lak
Deadline: 01/03/2021

Social Worker

Hanoi
Deadline: 22/03/2021

Consultant

Vietnam
Deadline: 05/03/2021