Project Assistant – Full-time intern

Project Assistant – Full-time intern

Job Description

Division: Vietnam Office

Position: Project Assistant – Full-time intern

Section/Unit: Vietnam Office

Reports to: Program Manager

Subordinates: None

Place of Work: Hanoi and project sites

Contract Duration: 4-6 Months

Overall Responsibilities

Under the overall management of the Program Manager, Project Assitant intern shall be responsible for supporting in project administration, financial management, logistic arrangement, reporting, and other project assistance works as supervised and assigned by the Project Manager or/and Program Manager.

Key tasks and responsibilities

The intern will participate in cooperated projects’ tasks between Kenan and Kenan’s strategic partner, including but not limited to:

1. Communication assistance work

Draft project correspondence documents as needed
Provide assistance to the process of design and production of communication promotional tools/products (project documents templates, standee, banners, backdrops, T-shirt…)
Undertake online works related to the website/FB of the workshop after approved plan

2. Project implementation work

Recruitment process: Undertake collecting and screening applications; filing candidates/successful applicants’ profiles
Pre-workshop preparation and mentoring: Engage in facilitating and managing the online interactions /sharing of the workshop’s successful candidates at each province (through FB/Zalo groups)
Workshop implementation: Provide logistic arrangement; collecting and checking all kind of vouchers/receipts/IDs provided by relevant stakeholders
Post workshop mentoring and monitoring: Undertake data collection and processing of the pre-post tests and satisfaction survey after each workshop; Assist in drafting workshop/training reports and others as needed.

3. Administrative assistance work

Conduct information research as required
Translate project documents and other required procedures from English – Vietnamese – English
Undertake photocopy and printing works including project documents, training materials…
Undertake logistic arrangements (search and contact service providers for their design/quotation collection for approvals, screening/selection, booking & reservation….) in line with the Kenan policies.

4. Administrative financial assistance work

Collect and prepare all financial supporting documents such as receipts, IDs, attendant sheets…
Prepare procedures and draft contract with vendors for approvals

Indicators

100% works assigned are accomplished in a timely manner and with high quality according to the approved plan.
The work processing and/or peforming progress is stricly compliant to the Kenan’s regulations.
All of information related to the project is kept confidential.

Benifits

Working environment: We’re always looking for team members who want to use their talents and expertise for something besides just a paycheck. So, if you’re motivated by the need to give back to society and want to make your mark by helping others, all while working for a professional non-profit, we want to talk to you.
Allowance: 150,000 VND/Day

Interested applicants are invited to send full CV and cover letter to: chuyen@kenan-asia.org

Job Details

Organisation Name:

Kenan

Location:

Hanoi

Application Deadline:

Sat, 2021-02-13

Candidates have to confirm having received the recruitment information through the recruiting channel NGO Recruitment in the application letter for this position