Project Assistant (SNV)

Job Description

• Contract Duration: 8 months employment contract with the possibility of extension based on performance and budget availability.
• Desired start date: Contingent on donor funding with tentative date 3rd June 2024.
• Duty station: Hanoi city with frequent travel to field sites in Son La and Lam Dong province and potentially other field locations in Hanoi and neighboring provinces.
• Contract type: National employment contract
• Deadline: 30/04/2024

Background

SNV has been working in Vietnam since 1995, and currently has over 50 national and international staff. SNV Vietnam’s team works hand-in-hand with communities, government agencies, and businesses in more than 40 provinces, including the remotest and poorest areas of the country. We operate from a country office in Hanoi as well as project offices in Ho Chi Minh City, Tra Vinh, Da Lat and Buon Ma Thuot. Our work focuses on three sectors – Agri-Food, Water and Renewable Energy.

SNV Vietnam is now seeking a dynamic and highly motivated Project Assistant to support the implementation of the RESTORE project in Son La and Lam Dong Province.

Responsibilities:

• Provide overall project support to the Project Manager and team to ensure the project inception phase operate smoothly and effectively.
• Provision of administrative support e.g. drafting of letters to request official approvals for project activities, events, surveys etc.
• Preparation of detailed cost-estimates and budgets for project activities
• Organise travel and logistics for project events, missions, visitors, workshops/meetings etc.
• Provide English-Vietnamese interpretation/translation support as/if needed from time to time
• Identification, selection and management of service providers and suppliers (working with SNV Viet Nam’s Procurement Officer)
• Support in preparation, consolidation and management of contracts, partner contracts (in collaboration with advisors), program/ project documentation and correspondence.
• Together with advisors-in charge, follow-up on partner contracts and contract implementation, financial advances, reporting and clearance.
• Book-keeping and basic accounting (collection and compilation of receipts, evidence/records of expenditures, and settlement of payments, basic reporting on project expenses working with SNV Viet Nam’s Admin & Finance Officers)
• Provide projects with M&E support in line with the M&E plan assigned by the project manager and M&E advisor. Tasks include regular field monitoring to track progress, and collect data on results, targets, milestones, performance and changes in the lifetime of the projects; supporting the M&E adviser to enter and update data.
• Manage the filing storage (hard and soft copies), including consolidating and uploading project agendas, plans and reports to the appropriate SNV shared drives.
• Other appropriate supporting tasks assigned by the Project Manager.

Qualifications

• Bachelor’s degree in economics, development studies, business management, rural development, agro-forestry or similar fields
• At least 2 years’ experience working in agriculture and rural development and/or international organisation(s)
• Specific working knowledge and professional experience of agroforestry will be a distinct advantage.

• Understanding and experience of development projects, project management, M&E is preferable
• Passion for community development, business
• Keen to learn by doing, takes initiative and creative in solving problems
• Ability to work independently and with a team
• Good organisational skills and interpersonal skills
• Good oral and written communication skills (English and Vietnamese)
• Good computer skills in MS-applications (Word, Excel, Internet, Email)
• Willing to travel to other provinces;
• Takes initiative and creative in solving problems.

Working at SNV:

SNV strives to be an inclusive employer, thriving on the diversity of its people and does not discriminate on the base of disability status, religion, ethnic origin, gender, and sexual orientation, etc.

How to apply?

Applicants will be asked to give us the contact details of three people willing to act as a reference. We will only contact these references after your explicit permission.

Applicants will be reviewed, and interviews conducted on a rolling basis to identify appropriate candidates as soon as possible.

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