Project Assistant (SNV)

Job Description

Contract Duration: 8 months employment contract with the possibility of extension based on performance and budget availability.
Desired start date: Contingent on donor funding with tentative date 3rd June 2024.
Duty station: Hanoi city with frequent travel to field sites in Son La and Lam Dong province and potentially other field locations in Hanoi and neighboring provinces.
Contract type: National employment contract
Deadline: 30/04/2024

Under the management of the SNV Project Manager, the Project Assistant will be based in Hanoi office and provide administrative and logistical support to project implementation and preparation.

Background

SNV is a not-for-profit international development organization. Founded in the Netherlands in 1965, we have built a long-term country presence in over 24 countries in Asia, Africa, and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses, and organizations with the tools, knowledge, and connections they need to increase their incomes and gain access to basic services - empowering them to break the cycle of poverty and guide their own development.

SNV has been working in Vietnam since 1995, and currently has over 50 national and international staff. SNV Vietnam’s team works hand-in-hand with communities, government agencies, and businesses in more than 40 provinces, including the remotest and poorest areas of the country. We operate from a country office in Hanoi as well as project offices in Ho Chi Minh City, Tra Vinh, Da Lat and Buon Ma Thuot. Our work focuses on three sectors – Agri-Food, Water and Renewable Energy.

SNV Vietnam is implementing an inception phase for land restoration and rural livelihoods Program in Vietnam. The RESTORE project aims at restoring degraded agricultural and forest land, while improving smallholder farmers (SHFs)’ livelihoods through the market-driven promotion of agroforestry and forestry-based sustainable land management practices. The project is also expected to sequester carbon dioxide and generate carbon credits, which will be distributed among the project funder (AstraZeneca), the participating communities and the project leader. Moreover, the project will improve biodiversity and green corridors in the landscape by connecting mixed agricultural crops/trees, buffer zones and enriching core zones of protected areas (special-use forests).

SNV Vietnam is now seeking a dynamic and highly motivated Project Assistant to support the implementation of the RESTORE project in Son La and Lam Dong Province.

Responsibilities:

Provide overall project support to the Project Manager and team to ensure the project inception phase operate smoothly and effectively.
Provision of administrative support e.g. drafting of letters to request official approvals for project activities, events, surveys etc.
Preparation of detailed cost-estimates and budgets for project activities
Organise travel and logistics for project events, missions, visitors, workshops/meetings etc.
Provide English-Vietnamese interpretation/translation support as/if needed from time to time
Identification, selection and management of service providers and suppliers (working with SNV Viet Nam’s Procurement Officer)
Support in preparation, consolidation and management of contracts, partner contracts (in collaboration with advisors), program/ project documentation and correspondence.
Together with advisors-in charge, follow-up on partner contracts and contract implementation, financial advances, reporting and clearance.
Book-keeping and basic accounting (collection and compilation of receipts, evidence/records of expenditures, and settlement of payments, basic reporting on project expenses working with SNV Viet Nam’s Admin & Finance Officers)
Provide projects with M&E support in line with the M&E plan assigned by the project manager and M&E advisor. Tasks include regular field monitoring to track progress, and collect data on results, targets, milestones, performance and changes in the lifetime of the projects; supporting the M&E adviser to enter and update data.
Manage the filing storage (hard and soft copies), including consolidating and uploading project agendas, plans and reports to the appropriate SNV shared drives.
Other appropriate supporting tasks assigned by the Project Manager.

Qualifications

Education and Experience:

Bachelor’s degree in economics, development studies, business management, rural development, agro-forestry or similar fields
At least 2 years’ experience working in agriculture and rural development and/or international organisation(s)
Specific working knowledge and professional experience of agroforestry will be a distinct advantage.

Other requirements

Understanding and experience of development projects, project management, M&E is preferable
Passion for community development, business
Keen to learn by doing, takes initiative and creative in solving problems
Ability to work independently and with a team
Good organisational skills and interpersonal skills
Good oral and written communication skills (English and Vietnamese)
Good computer skills in MS-applications (Word, Excel, Internet, Email)
Willing to travel to other provinces;
Takes initiative and creative in solving problems.

Working at SNV:

SNV offers a competitive salary and comprehensive benefits package. We offer a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from, and contribute to, an internal global network of experts. For more information, please visit our website: www.snv.org/careers.

SNV strives to be an inclusive employer, thriving on the diversity of its people and does not discriminate on the base of disability status, religion, ethnic origin, gender, and sexual orientation, etc.

At SNV we prioritise safety and security for all employees. We conduct thorough background and reference checks concerning possible safeguarding incidents for all candidates applying for International determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation, sexual abuse, or sexual harassment), the “Statement of Conduct". This Statement of Conduct adopts the definitions used in the Scheme.?

How to apply?

Join our team by applying today! If you are passionate about making a difference in people's lives and possess the required qualifications, we encourage you to submit your application to this LINK until 5PM, April 30th, 2024. At SNV, we value your privacy, and rest assured that all your information will be treated with the utmost confidentiality.

Applicants will be asked to give us the contact details of three people willing to act as a reference. We will only contact these references after your explicit permission.

Only shortlisted candidates will be contacted. Should SNV wish to proceed with your application, two interviews with a Selection Committee will take place.