Project Assistant (SNV)

Project Assistant – Climate Resilient Coffee Farming in Vietnam Project

(Full time, Vietnamese National, based in Buon Ma Thuot)

Organisation Description & Position Overview

SNV has been working in Viet Nam since 1995, and currently has over 40 national and international staff. SNV Viet Nam’s team works hand-in-hand with communities, government agencies, and businesses in more than 50 provinces, including the most remote and poorest areas of the country. We operate from a country head office in Hanoi and regional offices in Ho Chi Minh City and Dalat.

Job Description

SNV has been selected to support the management and delivery of the Climate Resilient Coffee Farming in Vietnam. This is a five-year project sponsored by Tchibo with the objective of promoting sustainable coffee production in the Central Highlands of Vietnam. We are seeking a qualified candidate for the post of Project Assistant to support the implementation of the project.

Main Responsibilities

• Provide overall administrative and logistical support to the Project Manager and the project team to ensure that the project is established and operates smoothly and effectively.
• Support in preparation, consolidation and management of contracts, partner contracts (in collaboration with advisors), project documentation and correspondence.
• Together with advisors-in charge, follow-up on partner contracts and contract implementation, financial advances, reporting and clearance.
• Record financial transactions of the project in line with SNV’s regulations.
• Prepare and check monthly, quarterly and annual project financial accounts.
• Reconcile bank balances and manage liquidity levels of the project.
• Follow up on the related receipts and payments of the Donor.
• Provide projects with M&E support in line with the M&E plan assigned by the Project
• Manager and M&E advisor. Tasks include regular filed monitoring to track progress, and collect data on results, targets, milestones, performance and changes in the lifetime of the project; supporting the M&E advisor to enter and update data.
• Make travel and logistics arrangement for organizing project events, missions, visitors (including from overseas e.g. arrangement of visas), workshops/meetings etc.
• Provide interpretation/translation in case of need.
• Manage the filing storage (hard and soft copies), including consolidating and uploading project agendas, plans and reports to the appropriate SNV shared drives.
• Other basic administrative and financial management tasks assigned by the Project Manager.

Candidate profile

• Committed Vietnamese citizen
• University degree in economics, developments, business management or relevant subject
• At least 3 years of relevant working experience at international organisation(s)
• Keen to learn by doing
• Passion for community development, business
• Takes initiative and creative in solving problems
• Ability to work independently and with a team
• Good organisational skills and interpersonal skills
• Good oral and written communication skills (English and Vietnamese)
• Good computer skills in MS-applications (Word, Excel, Internet, Email)
• Willing to travel to districts and neighboring provinces

Additional information

• Application Deadline: 10 August, 2023
• Contract Duration: Project- based long term contract
• Duty Stations: Buon Ma Thuot, Vietnam
• Desired Start Date: 1st of September 2023

How to Apply

Join our team by applying today! If you are passionate about making a difference in people's lives and possess the required qualifications, we encourage you to submit your application through Smart Recruiters before/on August 10, 2023. At SNV, we value your privacy, and rest assured that all your information will be treated with the utmost confidentiality

Working at SNV

SNV offers a competitive salary and comprehensive benefits package. We offer a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from, and contribute to, an internal global network of experts. For more information, please visit our website: www.snv.org/careers.

At SNV we prioritise safety and security for all employees. We conduct thorough background and reference checks concerning possible safeguarding incidents for all candidates applying for International determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation, sexual abuse, or sexual harassment), the “Statement of Conduct". This Statement of Conduct adopts the definitions used in the Scheme.

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