OVERVIEW
OVERVIEW OF THE FUNCTIONS OF THE POST
Long Description
Long Description
- Provide daily supports for the project team in planning, implementing the project’s activities. This entails drafting and following up on correspondence/memos, preparing and organizing events/meetings and workshops, taking notes and preparing minutes of meetings and workshops, arranging for missions and making travel arrangements, providing interpretation and translation support, assisting administration and financial matters, preparing/handling the procurement and contracts, administration of contracts and contract’s tracking, providing inputs for reports, and collect information and literature (including journal articles, newspaper articles, reports etc.) on the topics relevant to the project.
- Maintain the filing related to the project (hard copies and soft copies on the office server) and relevant databases for program. This includes files for the natural science program and project activities, consultant roster, contract management files and reports.
- Work closely with national/provincial partners for effective implementation of the project activities in compliance with UNESCO standard operating procedures;
- Support the program/project team, as needed, in communicating and managing consultants and service providers;
Long Description
- Coordinate and assist translation of documents, and provide interpretation during the meetings when required;
- Support project team in financial management and monitor expenditure progress of the project on a regular basis for internal and donor reports, carbon tax reporting and financial reports etc.
- Assist compilation of M&E data for development of Beneficiary Report and Progress/final Reporting of the project
- Coordinate the editing, design, printing, and dissemination of various publications, and participate in relevant advocacy and awareness raising activities related to the project.
- Coordinate with the Associate Project Officer, the natural science team and the Communication Officer and collect their inputs for the UNESCO Vietnam website, Facebook and press releases etc.
- Perform any other tasks as deemed appropriate.
COMPETENCIES (Core / Managerial)
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REQUIRED QUALIFICATIONS
- Bachelor’s degree in environment, natural resources management, public administration, business, management, finance and/or other relevant fields
- At least 4 years of relevant work experiences in programme support, financial, and/or administrative service acquired at national level, and/or in natural resources/environment related programmes and projects.
- Excellence both in English and Vietnamese
- Excellent ICT skills including proficiency in MS Office (MS Word, Excel, PowerPoint, Outlook and related programmes)
- Demonstrated satisfactory in working with spreadsheet, excel sheet.
- Good coordination and filling skills;
- Strong interpersonal, communication and networking skills;
- Highly organized and self-motivated;
DESIRABLE QUALIFICATIONS
- Experience working in natural resources/environment related projects and initiatives, including related and not limited to waste management, environment pollution, ocean/marine protection, natural resources management.
- Good knowledge of the major development issues with regards to environment, plastic issues, pollution and conservation in Viet Nam;
- Experience of operational projects implementation.
- Prior UN experiences or experiences in international organizations, INGOs is a plus.
BENEFITS AND ENTITLEMENTS
- The position is for Vietnamese nationality only and will work on fulltime basis at UNESCO Country Office in Hanoi. The position will possibly extend upon fund availably and performance.
- Renumeration: US$ 11,792/annum, included social and medical benefit.
- UNESCO's salaries are paid in local currency (VND)
- UNESCO is a non-smoking organization.
- UNESCO does not charge a fee at any stage of the recruitment process.
- A written test may be used in the evaluation of the candidates.
SELECTION AND RECRUITMENT PROCESS
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