Project Assistant, Youth Engagement

Ứng viên quan tâm vui lòng gửi hồ sơ tới email iomvietnamhr@iom.int

Hạn cuối: 17:00 ngày 20/02/2025

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VACANCY NOTICE Open to Internal and External Candidates (Vietnamese Nationals Only) Position Title: Project Assistant, Youth Engagement Duty Station: Hanoi, Vietnam Classification: General Service Staff, G5 Type of Appointment: Special Short-Term, 6 months with potential extension Estimated Start Date: As soon as possible Closing Date: 5 PM, 20 February 2024 Established in 1951, IOM is the leading intergovernmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all by providing services and advice to governments and migrants.

ORGANIZATIONAL CONTEXT AND SCOPE

In recent years, IOM Viet Nam has actively promoted youth engagement in advocating for safe and regular migration, particularly through social media, while equipping young people with the knowledge to stay informed about migration trends and best practices. Building on the success of existing youth engagement activities, IOM Viet Nam plans to expand its youth network by empowering young people to lead safe migration initiatives and address migration challenges within their communities. To support this effort, IOM is recruiting a Youth Engagement Assistant to ensure a rights-based, migrant-centered approach and the effective implementation of youth engagement activities. Under the overall supervision of the Head of Projects and Partnerships and the direct supervision of the National Communications Officer, and in collaboration with relevant units in the Country Office, the successful candidate will assist in implementing youth engagement activities at IOM Viet Nam.

RESPONSIBILITIES AND ACCOUNTABILITIES

• Assist in the implementation and monitoring of youth engagement activities within projects managed and/or implemented by IOM Viet Nam.
• Retrieve, compile, summarize, analyze, and present information/data on youth migration and development topics.
• Monitor budgets, verify the availability of funds, obtain necessary approvals, and update budget-related information for youth engagement activities.
• Act as the focal point for administrative coordination of youth engagement activities, liaising extensively with various organizational units and external parties to initiate requests, obtain necessary clearances, process approvals, and follow up on administrative actions.
• Draft status reports, identify shortfalls in delivery, bring them to the supervisor’s attention, and suggest remedial actions.
• Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops, and training sessions related to youth and youth engagement.
• Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nations agencies, intergovernmental organizations, and non-governmental organizations relevant to youth and youth engagement.
• Assist in monitoring the work of implementing partners and report non-compliance to the supervisor.
• Provide informal translation and/or interpretation as required.
• Perform other related duties as assigned.

REQUIRED QUALIFICATIONS AND EXPERIENCE

Education:

• High school diploma with four years of relevant experience; or
• Bachelor’s degree in International Relations, Development Studies, Migration Studies, Human Rights, Law, or a related field from an accredited academic institution, with two years of relevant professional experience.

Experience:

• Experience in supporting liaison with governmental authorities, national/international institutions, United Nations agencies, and non-governmental organizations.
• Experience with United Nations agencies, international humanitarian organizations, non-governmental or governmental institutions in a multicultural setting.
• Experience working with migrants, refugees, internally displaced persons, victims of trafficking, and other vulnerable groups is preferred.
• Experience working in emergency relief and/or recovery projects is an advantage.

Skills:

• Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities.
• Excellent communication, facilitation, presentation, and negotiation skills.
• Demonstrated proficiency with Microsoft Office applications (Excel, Word, PowerPoint, SharePoint), Zoom, and Kobo Toolbox.
• In-depth knowledge of migration-related subject areas addressed by the Organization.
• Knowledge of UN and bilateral donor programming is preferred.

LANGUAGES

• Proficiency in both English and Vietnamese (oral and written) is required.

REQUIRED COMPETENCIES

The incumbent is expected to demonstrate the following technical and behavioral competencies:

Values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles, rules, and standards of conduct.
• Professionalism: Demonstrates the ability to work in a composed, competent, and committed manner and exercises sound judgment in meeting day-to-day challenges.

Core Competencies – Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.
• Accountability: Takes ownership of achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

OTHER INFORMATION

Appointment will be subject to certification that the candidate is medically fit for the position.

HOW TO APPLY

All interested candidates should download and complete an IOM Personal History Form from the IOM Viet Nam website: https://vietnam.iom.int/vi. Completed applications, including the IOM Personal History Form, application letter, copies of diplomas and certificates, recommendation letters, etc., may be delivered to the IOM Mission Office in Hanoi at 304 Kim Ma, Ba Dinh District, Ha Noi or submitted electronically to iomvietnamhr@iom.int, referring to the Vacancy Notice Position Title. IOM only accepts applications with a duly completed IOM Personal History Form. Applications are non-returnable, and only shortlisted candidates will be contacted.

POSTING PERIOD

From 06.02.2025 to 20.02.2025

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[JOIN OUR TEAM] IOM Viet Nam is looking for a Project Assistant in our IOM Ha Noi Office.

Interested candidates should send your application to iomvietnamhr@iom.int

Deadline of submission: 5PM, 20 February 2025

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