Project Coordinator (SNV)

Job Description

Application Deadline: Until 5PM, March 19th, 2024
Contract Duration: 1 year contract with the option of extension based on performance and budget availability.
Duty Stations: Ha Noi with frequent travel to project sites in the Mekong Delta of Viet Nam.
Desired Start Date: ASAP

Company Description

SNV is a not-for-profit international development organisation. Founded in the Netherlands in 1965, we have built a long-term country presence in over 24 countries in Asia, Africa, and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses, and organizations with the tools, knowledge, and connections they need to increase their incomes and gain access to basic services - empowering them to break the cycle of poverty and guide their own development.

SNV has been working in Vietnam since 1995, and currently has over 50 national and international staff. SNV Vietnam’s team works hand-in-hand with communities, government agencies, and businesses in more than 40 provinces, including the remotest and poorest areas of the country. We operate from a country office in Hanoi as well as project/regional offices in Ho Chi Minh City, Tra Vinh, Da Lat and Buon Ma Thuot. Our work focuses on three sectors – Agri-Food, Water and Renewable Energy.

In the Mekong Delta of Vietnam, SNV Vietnam is implementing the project “Transforming the Rice Value Chain for Climate Resilient and Sustainable Development“ (TRVC) in An Giang, Dong Thap, and Kien Giang provinces. The project aims to use a results-based financing mechanism to incentivize private enterprises in the rice value chain (RVC) to invest in scaling sustainable rice production among smallholder farmers (SHFs) and marketing domestically and internationally in the most rice intensive production provinces over five years (2022 2027). It is built on three core strategic objectives, namely (1) improving climate resilience, (2) optimizing rice value chain linkages, and (3) developing carbon markets. The TRVC project aims to build on the successes of the AgResults Vietnam Emission Reduction Challenges Project (AVERP), which piloted the results-based prize incentive model in the Thai Binh province to attract a diverse pool of private sector actors to implement improved rice farming practices.

Job Purpose

Under the leadership of the Team Leader, the Project Coordinator coordinates work and activity plans to ensure smooth operations and timely delivery of assignments and deliverables from all project team members, partners and consultants; oversees the administrative tasks of the project and centralized all project document and products.

Main Responsibilities

Development and support the accomplishment of Work Plans

Following the project design, co-develop annual and quarterly work plan in collaboration with the Team Leader and team members for the entire project.
Co-develop detailed implementation plans with MEL, Finance, Procurement and Communication team members and provide both supervision and support as required for successful accomplishment of their assigned tasks.
Keep track of all deliverables from project team members; consultants; contractors and partners and centralized them in the project’s established filing and reporting systems.

Overseeing administrative tasks and providing support for project activities/field work

Ensures the timely and efficient administrative support to implement project activities as planned.
Leads the organization of project activities and field work such as Workshop /Conference /Meetings/Learning events; capacity building, surveys and other activities with local partners and communities on the ground with the administrative and logistic support from the Program Assistant and Logistic Officer. These will involve administrative tasks such as preparing permission letters, identifying venues for workshops, or other suppliers of goods/services that the project may need in line with relevant SNV procedures and cost norms in collaboration with the Project Financial Officer and Procurement Manager.

Support project implementation and documentation of project activity data

Ensures the MEL system is properly operationalized and reported following the approved MEL framework; the standards from donor and SNV and the project’s verification approach to track the project progress; inform timely adjustment/refinements as necessary; and the readiness of data for learning and reporting to the partners and donor on quarterly basis.
Documentation of project learnings, milestones achievements, ad hoc issues and solutions to inform required refinements of contest rules and support the knowledge management and sharing.
Be the focal person to collect, aggregate and document all Gender Equality and Disability Social Inclusion (GEDSI)-related data from the MEL system, GEDSI Consultants and Competitors.
Supports the Team Leader to prepare quarterly PRR, bi-annual/annual and ad-hoc reports.

Support field work implementation

The Project Coordinator may be called upon to support the implementation of field activities. This may include accompanying consultants and other project staff on field visits, supporting facilitation of events, acting as a resource person for surveys, workshops or other project activities in the field.

Maintain and strengthen partnerships

The Project Coordinator supports the strengthening of working relationships with key partners to ensure smooth project implementation, including government agencies at central, provincial, district and grassroots levels; Companies/Competitors; as well as with other key relevant partners and stakeholders such as other development partners/projects, NGOs and local communities.

Project communications

Work closely with the Communication team to plan all required communication activities for events and marketing/promoting of project’s results to wide and diverse audiences. These may include the preparation of brief reports on project activities, booklets, publications and various key visual products.

Other tasks as required by the Project.

Qualifications

Education and Experience:

Master’s degree in agriculture, business administration or similar fields
At least 3-5 years’ experience working in similar roles in international projects on sustainable rice (preferred)/agriculture and rural development/ private sector engagements/ carbon finance.

Other requirements

Proven strong records of coordinating multi-stakeholders platform; administrative systems, M&E systems and finance processes.
Solid organizational skills, including multi-tasking and time-management.
Excellent interpersonal skills and team spirit towards work
Very good communication skills in English and Vietnamese, both spoken and written.
Very good computer literacy.

Working at SNV:

SNV offers a competitive salary and comprehensive benefits package. We offer a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from, and contribute to, an internal global network of experts. For more information, please visit our website: www.snv.org/careers.

SNV strives to be an inclusive employer, thriving on the diversity of its people and does not discriminate on the base of disability status, religion, ethnic origin, gender and sexual orientation, etc.

At SNV we prioritise safety and security for all employees. We conduct thorough background and reference checks concerning possible safeguarding incidents for all candidates applying for International determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation, sexual abuse, or sexual harassment), the “Statement of Conduct". This Statement of Conduct adopts the definitions used in the Scheme.?

How to apply?

Join our team by applying today! If you are passionate about making a difference in people's lives and possess the required qualifications, we encourage you to submit your application to THIS LINK until 5PM, March 19th, 2024. At SNV, we value your privacy, and rest assured that all your information will be treated with the utmost confidentiality.

Applicants will be requested to provide us with the contact details of three people who are willing to act as a reference. We will only contact these references after your explicit permission.

Only shortlisted candidates will be contacted. Should SNV wish to proceed with your application, two interviews with a Selection Committee will take place.