Project Finance/Admin Specialist (Preferred By Nature)

Project Background

• Strengthening community forest management;
• Promoting conservation-friendly enterprises;
• Improving law enforcement to tackle environmental crimes;
• Enhancing the management of production forests;
• Mobilising domestic resources.

DAI is the lead partner, with NEPCon and RECOFTC as subcontractors. We aim to bring local talent and international best practices to the project that will help us build in-country technical and operational skills and strengthen community forest management well beyond the life of the programme.

Preferred by Nature is responsible for delivering the fourth activity: enhancing the management of production forests. We envisage this activity to consist of the following main elements:

We will convene wood production stakeholders to map potential sustainable wood production zones and implement interventions that strengthen grower groups, increase production of high-quality timber products and create replicable, scalable models.

We will engage with sawmills and other wood processors to catalyse aggregator-level demand for certified timber through business plan development, access to finance and support for Chain of Custody (CoC) certification.

We will facilitate linkages between producers and buyers, alongside supporting broader market transformation for certified wood products. We will design and implement a series of interventions to enhance market opportunities for community grower groups and transform the broader market.

Proposed personnel

• Position: Vietnamese Finance Assistant
• Level of Effort: full time until project end
• Period of Performance: 01 May 2023 to project end
• Base of Operations: Viet Nam

Summary of Primary Duties

Essential Duties

• Get approval for travel requests and support consultants in writing and submitting travel requests
• Checking invoices related to expenses of staffs and external consultants according to DAI and USAID regulations
• Support on recruitment process, support elaboration of Consultant Agreement and administrative support to project team
• Ensuring timesheets are approved and document expense reports/invoices to DAI
• Monitor time spent against workplans and budgets, report before there is risk of overspending
• Monitor payments required for STTAs and ask for payments when work is completed
• Report travel expenses to support invoices to DAI
• Review received timesheets and invoices against consultant agreement payment conditions (time limits, daily rates, max amount)
• Archive all files needed to document expenses and work by the project team
• Support and elaborate as much as possible of the monthly financial reporting to DAI (including time and travel expenses for all Preferred by Nature project staff)
• Support preparation of VAT list for VAT report/refund.
• Supporting to prepare of other project financial reports, which is assigned by the Project Finance Manage
• Other duties as assigned

Level of Effort, Location and Reporting

• Work hours: 40 hours/week
• The position’s day-to-day work is overseen by the Project Financial Manager
• Working location: office in Ho Chi Minh City or Hanoi.

How to apply and requested documents

• CV in English or Vietnamese
• Cover letter in English or Vietnamese indicating why they are suitable for this position
• Scanned copy of relevant degrees

Deadline for application: 5.00pm (Hanoi time), May 25, 2023.