Project Finance Officer

Date of issue: 11-01-2021
Duty station: Hanoi
Country: VIET NAM
Duty station: Vietnam Red Cross, 82 Nguyen Du, Hanoi
Duration: 9 months
LOE: 100%
Category of Staff: National Staff
Grade: To be determined
Vacancy No: VNRC022021

Background

The Vietnam Red Cross Society (VNRC) is one of the leading professional humanitarian organizations in Viet Nam, a member of the International Federation of Red Cross and Red Crescent Societies (IFRC), the world’s largest humanitarian organization, with 192 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

VNRC seeks to prevent and alleviate human suffering around the world by responding to disasters, building safer, more resilient communities, and educating future humanitarians. In the coming years, the Vietnam Red Cross will deepen and expand its programming around the world while also working to strengthen the global Red Cross Red Crescent network, in order to deliver vital help and hope to some of the most vulnerable communities.

Organizational Context

The VNRC is one of the leading professional humanitarian organizations in Viet Nam, active in all 63 provinces, 705 districts and in 11,159 communes with 15,224 paid staff, 361,266 volunteers and 4,416,337 members (According to VNRC Annual Report 2017). The VNRC has strong support from the GoVN at all levels, including salaries for key personnel and operational support to the Red Cross chapters and branches. The Government has adopted the ‘Law on Red Cross Activities’ (Law No. 11/2008/QH12) valid from 1st January 2009, which defined the VNRC’s seven core area of activities: Emergency relief and humanitarian aid; Health care; First aid; Donation of blood, tissues, organs and bodies; Tracing of relatives missing in wars, natural disasters and other disasters; Dissemination on humanitarian values; Participation in disaster preparedness and response. The Law puts the VNRC in a unique position to deploy its staff and volunteers to disaster zones, to help people, to access Government funds and to raise funds from the public for DRM.

Job Purpose

VNRC is implementing the USAID/BHA funded project “Emergency Assistance to people affected by floods, landslide and storms in Central Vietnam” to support local people in the Central coastal provinces with emergency assistance.

Based on the impact of the disaster, the identified urgent needs, and the capacity of its branches in the affected areas, VNRC is targeting the most vulnerable poor households that have been severely affected by the floods. While lost livelihood and/or houses severely damaged will be considered the most important criteria for selecting people to receive cash assistance, the following criteria will be taken into account during the process of prioritization. Four provinces are Ha Tinh, Quang Binh, Quang Tri and Thua Thien Hue.

This project seeks to deliver assistance to and support the immediate and early recovery needs of 4,700 households (14,550 people) for nine months, with a focus on the following areas of strategies of implementation: Shelter, ERMS and MPCA.

The Project Finance Officer’s overall task is responsible for the financial management, planning, and financial overview of the assigned project and ensuring approved policies, procedures of VNRC, USAID/BHA.

Job Duties and Responsibilities

Perform data entry for financial transactions recording, following approval by the relating Budget Managers.
Prepare and make electronic fund transfer, bank transfers or cheques for every approved VNRC expenditure. Liaise with banks on the payments and all related issues, including providing supporting information to banks, adding authorization signatory to banks when requested, etc…
Maintain and improve an effective central filing and financial document filling system.
Provide administrative and clerical support to financial transactions processing. Prepare, type, photocopy, and scan related documentation.
Keep custody of various documents (e.g. blank/undelivered checks, etc.).
Supervise the expenditure of the budget and revise as needed
Prepare and request for Working Advance to USAID/BHA
Provide financial support/instruction/guideline to Red Cross Chapters as required
Address financial related issues with USAID/BHA
Prepare regular financial reports in line with USAID/BHA requirements and standards
Other duties as assigned by the Project Manager.

Education

Bachelor’s degree in Accounting and/or Finance.
Minimum of two years work experience in a similar role with some familiarity of standard accounting practices. Experience with an international organization a plus.
Knowledge of financial accounting package/ software desired.
Red Cross Red Crescent Movement related training desired

Experience

Work experience with RC/RC
Good knowledge and relevant work experience in the regional context

· Minimum 3 years of financial, project management, and/or accounting experience within an international organization with complex donor requirements or multinational company

· Familiarity with USAID/BHA Rules & Regulations on Contract Management and Grants Management policies and procedures would be an asset.

· Strong knowledge of generally accepted accounting practices, financial reporting standards, financial management processes and procedures

· You will efficiently provide comprehensive information, clerical, and accounting services to assist the Finance Department in executing processes and delivering service needs that support high-quality programs serving the poor and vulnerable. As part of an experienced finance team you will deliver quality support in your role, applying clearly defined accounting and financial reporting processes, procedures and service standards

Knowledge, skills and languages

Effective team work and project management skills
Ability to work well in a multicultural team
Excellent stress management skills
Demonstrated accountability
Good command and use of software and/or applications on data collection and analysis.
Good analytical skills and solution-oriented

Competencies and values

Values: Respect for diversity; Integrity; Professionalism; Accountability
Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust
Functional competencies: Strategic orientation; Building alliances; Leadership; Empowering others

Comments

The Project Finance Officer will be under contract with Viet Nam Red Cross.

Vietnam Red Cross is an equal opportunity employer.

Interested candidates should send a current resume and a cover letter containing the name and contact details to international@redcross.org.vn by CoB January 15, 2021. Only qualified candidates will be contacted.

Candidates have to confirm having received the recruitment information through the recruiting channel NGO Recruitment in the application letter for this position