Project Financial Analysis and Administrative Officer

Title: Project Financial Analysis and Administrative Officer (PADM) 

Location: Hanoi, Vietnam 

Division: Vietnam Country Program 

Please submit a cover letter with your resume in one document describing your interest in this position and how you meet the requirements. Application materials must be submitted in English and applicants must have legal authorization to work in Vietnam to be considered and confirm this in their cover letter. PATH offers a highly dynamic work environment and provides competitive compensation and benefits based on experience.  

PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales solutions—including vaccines, drugs,  devices, diagnostics, and innovative approaches to strengthening health systems worldwide. 

Working in Vietnam since the early 1980s, PATH established a permanent office in Hanoi in 1997  and an office in Ho Chi Minh City in 2014.  

PATH seeks a Project Financial Analysis and Administrative Officer to provide financial and administrative management to a number of projects.  

As a key member of the project team, the Project Financial Analysis and Administrative Officer responsibilities will include: 

Responsibilities: 

Provide financial and administrative support in the design, implementation, and monitoring of project activities. 

Analyze project expenses, pipeline and burn-rate, including sub-recipient financial reports,  on a monthly and quarterly basis; review project expenses with Responsible Project  Managers (RPM) on a monthly basis. 

Develop and manage project budgets, including proposal budgets, budget narratives, annual budgets and work plan budgets. 

Document and accurately communicate deliverables, milestones, and award compliance requirements to RPM and program staff.

Interact with donor to ensure understanding of award requirements and obtain appropriate donor approval as required. 

Work with program staff and Headquarter staff to develop, finalize, and administer sub-agreements, subcontracts, MOU, consultant agreements, work orders and other related project agreements, and ensure compliance with donors and PATH policies and procedures. 

Perform sub-recipient risk assessment, document the results, findings and recommendations for improvement and follow up. Ensure the financial monitoring of all project sub-grants in accordance with proper accounting principles and donor requirements. 

Effectively communicate deliverable deadlines to sub-recipients and follow up. Orient sub recipients to ensure understanding of donor and project regulations, cost norms and requirements. 

Manage procurement process to ensure proper planning, purchasing, mechanism and distribution of project products in compliance with PATH policies and donor regulations.  

Collaborate with program staff and Headquarters to prepare and finalize donor financial reports. 

Assist with project and donor audit process and take prompt action to improve system to respond to audit findings (if any). 

Assist project teams to prepare for workshops, trainings, meetings and other project activities as needed. 

Network with financial and administrative staff from other peer organizations. Other tasks as assigned. 

Required Experiences and Skills: 

University degree plus a minimum of five years relevant work experience or an equivalent combination of education and experience 

Strong experience with donor compliance and sub-recipient monitoring

Good administrative and financial management experience 

Experience working with International NGOs and Government partners a plus

Experience managing projects funded by US Gov. with strong knowledge of USAID rules  and regulations are preferred  

Excellent skills in Microsoft Excel and Word 

Well-organized and good attention to details with follow-through skills Good negotiating and communication skills 

Proven interpersonal skills and ability to work effectively in multicultural environment

Good written and spoken Vietnamese and English

Must have legal authorization to work in Vietnam. 

PATH is dedicated to building an inclusive workforce where diversity is valued. 

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law. 

HOW TO APPLY:  

All applications are made online. For a full job description and to apply online, please access via this link or visit PATH website (www.path.org) then go to (Careers/Asia/Grants and Contracts).

Deadline for applications: January 1, 2021 

*PATH has become aware of scams involving false job offers.*  

Please advise:  

PATH will never ask for a fee during any stage of the recruitment process.

– All active jobs are advertised directly on our career page.

– Official PATH emails will always arrive from a @path.org address.  

Please report any suspicious communications to careersitehelp@path.org.

Candidates have to confirm having received the recruitment information through the recruiting channel NGO Recruitment in the application letter for this position

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