Project Interpreter & Secretary

• Governance Body:  Ministry of Natural Resources and Environment (MONRE)
• Project Owner: Vietnam Environment Administration (VEA)
• Positions: 01 Project Interpreter cum Secretary (PIS)
• Duration: June 2022 – 31/12/2023
• Location: Hanoi and other project provinces
• Type of contract: Individual contract
• Report to: Project Manager (PM) and Project Management Unit (PMU)

✅ I. GENERAL INFORMATION

The “Mainstreaming Climate Resilience and Environmental Protection for Secondary Green Cities Development” project with technical and financial assistance from the Global Environment Facility (GEF) and the Asian Development Bank (ADB). The project governing body is the Ministry of Natural Resources and Environment (MONRE), the project owner is the Vietnam Environment Administration (VEA), the co-implementing agency is the Institute of Strategy and Policy on Natural Resources and Environment (ISPONRE). The project's goal is to strengthen institutional capacity for environmental protection and climate change resilience for secondary green cities development.

✔️ The specific project objectives are:

• Update and revise the Green City Action Plan (GCAP) and improve environmental quality, increase climate change resilience in master urban environmental plans for Ha Giang, Hue and Vinh Yen; Develop financial mechanisms to maintain climate-resilient and green development solutions in the secondary cities.
• Replication in nationalwide of approaches and lessons learned on environmental protection and climate change resilience to serve green development in the secondary cities; pilot models of green production and sustainable consumption, replicating the positive achieved results in Ha Giang, Hue, Vinh Yen to other cities.
• Integrate regulations to promote green production and sustainable consumption, develop green lifestyles, and improve the quality of the urban environment towards climate change adaptation into the national legal system.

✔️ To achieve the above goal and specific objectives, the project is designed with 4 components:

• Component 1. Formulated national regulatory framework for an enabling environment for sustainable and resilient cities.
• Component 2. Demonstrated sustainable and resilient development in Ha Giang, Hue, and Vinh Yen.
• Component 3. Prepared and tested innovative climate risk financing in Hue.
• Component 4. Enhanced and replicated integrated and resilient environmental planning at the city and provincial levels

The project is implemented according to the National Implementation Modality (NIM), in which the MONRE has assigned VEA to be the project owner, in coordination with ISPONRE to co-manage and implement Components 1 and 4 of the project. Components 2 and 3 are directly managed and implemented by ADB in collaboration with the People's Committees of 3 provinces of Ha Giang, Vinh Phuc and Thua Thien Hue.

To ensure the resources and implementation progress of the Project, the PMU recruits 01 Project Interpreter cum Secretary (PIS). Job description and specific requirements are as follows:

✅ II. DUTIES AND RESPONSIBILITES

✔️ Objective and Purpose of the Assignment

• Supporting the Project Management Unit and Project Manager to set up the administrative system and translate

✔️ Scope of Work

• Work as a secretary and interpreter for the project

✔️ Detailed Tasks and/or Expected Output

• Responsibilities of the Project Secretary:
  • Assist the Project Manager in setting up administrative systems and procedures and implementing the Project's administrative activities according to the project documents and procedures of the Government and donors;
  • Assist in preparation of TOR and contract for consulting for project activities.
  • Draft correspondence on administrative and program matters pertaining to the Project Office responsibilities; setting up a project documentation system, including setting up the filing, numbering and filing all incoming and outgoing correspondence, and managing office equipment according to the Project Document.
  • Provide support in preparing project events, including workshops, meetings (monthly, quarterly and annual), study tours, trainings, etc., as required. This also includes preparation of background materials for use in discussions and briefing sessions on project matter; Prepare regular list of events for sharing of information within project staff and outside;
  • Assist with project communication activities, including publications.
  • Logistical arrangements. This includes visa, transportation, hotel bookings for project staff, consultants and invited guests coming for project activities;

• Responsibilities as Project Interpreter:
  • Providing interpretation services to the Project activities, including meetings, small-scale workshops, and relevant events;
  • Acting as interpreter for PMU and international consultants;
  • Translating project documents, materials, papers, letters etc. from Vietnamese into English and vice versa.

• Perform other related works as assigned by PMU.

✅ III. MINIMUN REQUIRED QUALIFICATIONS

• At least university degree (master degree preferable) in English language, business administration or related fields;
• At least 03 years of experience in the positions of secretary or interpreter/ translator, especially experience in ODA projects funded by GEF is an asset;
• Good command of both written and spoken English;
• Good secretarial skills and good organizational capacity;
• Knowledge in administrative procedures of the Government;
• Good computer skills in common word processing (MS Word), spreadsheet (MS Excel), Vietnamese software;
• Knowledge and experience in working with ADB/EU/UN agencies and international organizations is an advantage.

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