Project Management Assistant (Eptisa)

Position: Project Management Assistant
Employer: Eptisa Servicios de Ingeniería, S.L.
Commencement: September 10, 2019

Description of activities:

• Act as an Operational Manager in activities including organization of research assistances and fieldtrips, office set-up, procurement of services, logistical arrangements, legal status preparation, and budgeting;
• Manage office and administrative functions including variety of administrative duties, budget preparation and follow-up, visa application and travel arrangements;
• Organize meetings, workshops, consultation supports, and reports;
• Coordinate and facilitate stakeholders including international, national consultants, governmental authorities, and donors;
• Request for appointments with executive agency and donors; Maintain calendar; confirm mutually convenient schedules and arrange appointments;
• Lead interpreter for loan negotiation meetings, budget discussions and agreements, meetings, workshops and field trips;
• Editing and translation of reports, presentations and materials developed within the project; Preparation of letters;
• Create and maintain the filing and reference systems;
• Review the efficiency of office procedures and make recommendations for improvements;
• Update information on the company’s intranet and cloud-based database;
• Hold the bank accounts in VND and USD and operate these accounts in the manner of transparency and integrity: report to the managers regularly, and to the regional office and HQ office when required;
• Operate and manage the book-keeping in accordance to the current laws and regulations

Requirements:

• Relevant University Studies;
• Over 5 years of experience in similar positions for consulting projects;
• Administration and document management skills;
• Accountability skills;
• Proficient in written and spoken Vietnamese and English;
• Proficient in office package: Word, Excel and PowerPoint;
• Ability to pay attention to details and adhere to instructions from superiors; time management skills and the ability to prioritize tasks;
• Highly enthusiastic and motivated;
• Previous experience on ADB funded projects in highly desirable.

Please, send your CV and application letter clarifying why you are suitable for the position to: LENI ABRAZALDO LUMAAD at llumaad@eptisa.com before 15th September, 2019.

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