Project Management Unit Coordinator (FAO)

Job Description

Job Posting: 22/Nov/2023
Closure Date: 08/Dec/2023, 5:59:00 AM
Organizational Unit: FAVIE
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Viet Nam-Hanoi
Duration: 12 Months (subjective to three- month probation; renewable)
Post Number: N/A

IMPORTANT NOTICE:

Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality

Background

The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger. FAO’s goal is to achieve food security for all and ensure that all people have regular access to enough high-quality food to lead active, healthy lives. With 195 members – 194 countries and the European Union, FAO works in over 130 countries worldwide and has started working in Vietnam since 1978 with its Representation (Country Office) opened in Hanoi.

FAO VN is launching the 4-year project ‘Smart Agro-ecological Transformation of Farming Systems towards Resilience and Sustainability in Middle and Coastal Zones of the Viet Nam Mekong Delta’ (STAR-FARM) project, with support from the EU. The project aims to create an enabling environment for the establishment of sustainable value chains in the Mekong Delta, based on agroecological approaches. FAO will take the management and coordination role in the consortium implementing the project. Besides FAO, the project consortium will involve research institutions (VAAS, IPSARD, CIRAD and IRD), under the leadership of the Government (MARD).

The project is looking for a qualified Project Management Unit (PMU) Coordinator to be based in MARD in Hanoi to support the daily administrative and management work Project Management Unit.

Reporting Lines

The incumbent will work under the overall supervision of the FAO Representative in Viet Nam (FAOR), direct suppervion of Lead Technical Officer and Assistant FAO Representative (Programme), and day-to-day supervision by the PMU and National Project Coordinator – STAR-FARM Project.

Technical Focus

The Project Management Unit (PMU) Coordinator will assist the PMU Director and PMU members in daily administrative and management work regarding STAR-FARM project to ensure PMU operations comply with Viet Nam’s ODA regulations and laws. The PMU Coordinator will be responsible for regular updates on project progress, synthesizing reports, monitoring project’s activities and progress, coordinating relationship with project donnor, FAO and other consortium member and reporting properly to PMU,

Tasks and responsibilities

In collaboration with the National Project Coordinator, assist the PMU in annual work planning to ensure the timely issuance of the work plan, make sure the workplan are in line with Government of Vietnam (GVN)’s requirements;
Support the annual budget development and budget monitoring for the fund contribution from state budget;
Assist the PMU in monitoring and reporting tasks, ensuring the delivery of project’s activities comply with the Project Document, and annual workplan;
Assist PMU in preparing progress, bi-annual and annually reports using the templated aligned with requirements of GVN;
Facilitate the organization of meetings and discussions between PMU with FAO and other consortium members and partners, including taking notes and follow-ups on the required actions.
Participate in events/field trips under specific activities and provide logistics support per requested by the PMU and NPC.
Support collecting and sharing information, documents and deliverables of activities taking place within the project framework in accordance with Viet Nam ODA regulations and laws.
Acting as the liaison focal point between PMU, Project teams, Consortium members and other stakeholders
Manage, store, and hand over project files, documents, and products (paper and electronic version) according to regulations of GVN and requirements of PMU.
Assist line Agency (MARD) and PMU in monitoring and evaluating project, accounting settlement auditing and asset handing over at the end of the project.
Undertake any other duties as required to ensure the successful delivery of the project outputs.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Advanced university degree in agricultural studies, Economics, Business Administration, or related field;
At least 5 years in public and/or international organizations related to programming, planning and technical cooperation in development.
Working knowledge of English and Vietnamese
National of Viet Nam.

FAO Core Competencies

Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Working experience in agriculture and rural development fields in Viet Nam. Experience working on international donor-funded projects is preferred
Familiar with the GVN’s policies, rules and guidance on ODA managements
Extensive experience in the management of complex projects at national/regional levels.
Good multi-cultural and interpersonal skills with experience in networking with partners in Viet Nam at all levels (Ministries, donors, private sector, NGOs and local community-based organizations).
Experience working with international and donor organizations on implementation of participatory projects.
Proven written, analytical, computing, presentation and reporting skills.
Experience in developing strategic documents, including work-plans and action plans.
Strong writing skills, including experience preparing project reports, sectoral briefs, and presentations.

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Applications received after the closing date will not be accepted
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY

To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
Candidates are requested to attach a letter of motivation to the online profile
Once your profile is completed, please apply, and submit your application
Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
Incomplete applications will not be considered
Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
Only applications received through the FAO recruitment portal will be considered
Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

FAO IS A NON-SMOKING ENVIRONMENT

Tags: FAO - Food and Agriculture Organization of the United Nations, Hà Nội