Project Manager (WVV)

Background

World Vision is a Christian relief, development and advocacy organization working to improve the quality of life of people, especially children who are marginalized and living in poverty. World Vision helps all who are in need, regardless of their religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. World Vision Vietnam (WVV) has been funded from 13 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and Private Non-Sponsorship (PNS)/grants (30%). WVV employs about 413 staff, of which 93% are Vietnamese nationals.

WVV is operating in 4 zones: North 1 (Hoa Binh, Dien Bien), North 2 (Yen Bai, Tuyen Quang, Hai Phong), Central (Thanh Hoa, Quang Tri and Da Nang) and South (Quang Nam, Quang Ngai, Binh Thuan, Ho Chi Minh, Dak Nong). WVV’s Area Program (AP) usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

The project “Asia Value Formation Project” is a special project aimed to equip children 12-18 years old in 6 APs in Yen Bai and Tuyen Quang provinces to have positive and peaceful relationships with families and communities.

From 1 October 2021 to September 2026 (5 years), the project plans to achieve 3 main outcomes:

(1) Children have improved capacity to live out values.

(2) Enhanced mind-set and practice of caregivers in nurturing children spiritually and building family cohesion

(3) Community leaders actively engaged and support holistic nurture of children

Besides, a good DME system will be enhanced to ensure the quality of the project implementation and impact to be recorded vividly.

Purpose of Position

To be responsible for achieving the goal, outcomes, and outputs of AVF project design through coordinating with 6 APs in Yen Bai and Tuyen Quang provinces to strengthen their capacity in planning, implementing, and monitoring project activities to achieve project annual outcome/outputs in integration with Child protection project of the APs and district/commune social economic development plans.

Key Responsibilities

Leadership and People Management (30%)

Leadership and people management are provided to the Project Team in planning, implementing, and monitoring AVF outputs and activities as described in the project design and log frame.
Semi-annual and year–end performance reviews/management are undertaken.
Team members are developed effective living value professionals to ensure the team is capable of carrying out quality work.
Work closely with 6 APs and related stakeholders during the implementation of AVF.
Assistance is provided in analysing and planning for appropriate staffing levels and developing job descriptions for team members and support staff.
Lessons learned from APs and Child Protection and Participation projects are obtained and utilized.
Effective integration of AVF activities existing WVV APs in the zone.

Co-ordination and Relationship (25%)

Effectively establish work relations with 6 AP teams to implement project activities effectively and facilitate the team to engage local partners in scaling-up.
Discuss with the AP partners to build plans for cooperation and implement approved project activities effectively. Work closely with the CP&P officer for APs to have good integration of the Asia Value Formation project with Child Protection interventions of the project to successfully achieve the project outcomes as specified in the approved proposal.
Well cooperate with zonal technical staffs of CP&P, Transformational development and relevant local agencies to ensure sufficient technical support for project implementation.
Effective working relationships with provincial and district officials are built and nurtured.
Represent WVV in external meetings and act as the contact person with relevant government officials.
Effective working relationships with Regional Project Manager are built and nurtured.
Effective links with the wider target community is built in order to raise awareness of WVV’s philosophy and approach to development in general and to AVF measures in particular and foster the ownership and participation of the community in AVF activities.
Serve as a bridge between AVF staff, project partners, AP staff, and the Zonal manager.

Monitoring and Evaluation (20%)

Facilitate regular reflection meetings (at least once a month) with APs and take timely corrective actions to address the gap of project implementation. The outcomes of reflection reports are submitted to Zonal Manager for further support if needed.
Coordinate with APs to collect and analyse monitoring data as regulated;
Prepare project quarterly, semi-annual report and annual report according to the SO’s requirements.

Finance and Administration (5%)

Financial policies and procedures are followed and the integrity of financial documents, procedures and reports is ensured by liaising with the Finance Department.
Financial reports are monitored and used as management tools for evaluating Project progress.
The Project office is organized and well maintained.

HEA-DRR (15%)

Take Disaster Risk Reduction – Response to Climate Change (DRR-RCC) account when designing, implementation, M&E of Project’s activities to ensure that climate change and disaster risks can be addressed and reduced. He/she is also expected to lead, coordinate with functional departments, join emergency response in the targeted Area Program when needed to ensure humanitarian standards and accountability.

GAM/PNS Acquisition and Management

Proposal development:

Participate in proposal development by analysing the context, identifying community needs, facilitating needs assessment, identifying and estimating target beneficiaries disaggregated by multiple aspects (gender, disability, ethnic minority, etc.)
Engage with local government and local partners such as mass organizations, the private sector on the field during proposal design
Work with Enterprise Risk Management Senior Officer in risk assessment of the proposed project

Donor, SO, and partner engagement:

Ensure donors are engaged in the field through effective field visits and responsive communications
Engage with Support Offices on other PNS opportunities when assigned.
Establish partnerships with local non-governmental organisations, government entities and the private sector in the implementation of projects.

Others (5%)

Manage directly the safety and security within the team based on WVV guidelines, through security assessment, planning and management.
Prepare and regularly the risk registers for the team
Identify and mitigate the risks that could impact the achievement of goals of the team
Perform other duties as assigned by the manager to contribute to the team performance

Knowledge & Skill

Required Professional Experience

At least 5 years’ experience in relief and development work, be independent in managing project
Experience in INGO-funded project planning and implementation.

Required Education, training, license, registration, and certification

Bachelor degree in education, public health, community development, social work, business administration or related field
Certification in Project Management preferred

Experience

Preferred Knowledge and Qualifications

Conceptual understanding of and commitment to development work, especially value-based, child-focused, community-based development concepts, approaches and processes.
Demonstrated leadership skills, including leading, building, and supporting a team with diverse roles and capacities.
Skills in facilitation of development processes, including organization and mobilisation of communities and networking among different development partners.
Demonstrated capacity in program management, with conceptual understanding and required competency in DME functions and financial management.
Strong interpersonal skills and well-developed written and oral communications skills in Vietnamese and English, especially report writing skills.
Solid computer and internet skills in Word, Excel, PowerPoint, Outlook, Ms. Team, virtual tool and other system.
Ability to think critically and reflect.
Asset skill in Proposal writing or fundraising
Willingness to support articulate and demonstrate World Vision’s core in meaningful ways to colleagues, partners, donors, children and communities.