Project M&E Associate (UNDP)

Job Description

Location: Ha Noi, Viet Nam

Job Schedule: Full time

Contract Duration: 1 Year

Required Languages: English and Vietnamese

Agency: UNDP

Vacancy Timeline: 2 Weeks

Apply Before: 08/30/2023, 11:59 PM

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

In UNDP Viet Nam Country Office, the Monitoring and Evaluation (M&E) is a cross-cutting and quality assurance function, mandated to ensure programme quality through results planning process (planning routes, monitoring and evaluation system, and results and impact reporting). The M&E Team (include the M&E Analyst as the Team leader and a Project M&E Associate) provides technical support to individual projects to promote results-based management culture and best M&E practices. The M&E Team is thus expected to work closely with UNDP’s programme team and project implementing partners to ensure the full compliance with UNDP’s corporate standard requirements and a successful implementation of the UNDP country programme.

The Project M&E Associate is expected to provide support in the following areas, but not limited to i) Managing the CO’s project list, project management-related dashboards; ii) Country office’s knowledge management, project management, M&E, and quality assurance of project result-based management (RBM); iii) Implementation of some inter-unit CO projects and production of communication materials; and iv) Programme Support.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.

Duties and Responsibilities

The Project M&E Associtate will work under direct guidance and supervision of the Planning, M&E Analyst, in collaboration with other UNDP staff in the Country Office (CO) and UNDP HQs/Regional offices, project teams and relevant partners from the Government and other stakeholders.

Provide support in managing CO project list (including ongoing projects and pipelines) in Quantum and UNITY

CO project list (both off-line and in Quantum) is regularly updated. Projects’ basic information in Quantum are monitored and updated on quarterly basis as minimum.
Pipeline list (both off-line and in UNITY) is monitored and monthly updated, with adequate attention is paid to vertical funds and partnership opportunities.

Monitor and ensure UNDP project management-related dashboards are properly updated (whenever a new project is approved and quarterly updated)

Project Management Information in Quantum: Linking to outcomes and output of country programme/UNDP global strategic plan, project outputs/results, indicators, markers (humanitarian, disability, gender), risks, location, multi-year budget and targets (updated annually) and actual results (updated quarterly).
IATI Transparency Portal:
- Project documents, baselines, indicators, locations, linking to CPD/SP Outcomes and Outputs, (whenever a new project is approved)
- Annual budget and targets (annually)
- Actual results (quarterly)
UNDP Evaluation Resource Center:
- Decentralized project evaluation plan uploaded and updated
- Management Responses and follow-up actions uploaded and monitored.
Key Performance Indicators (KPIs) of the country office is closely monitored.
Project Risks: Support project team in ensuring risk quality Project Risks are quality assured. Risk dashboard is monitored and updated.

Support the Planning, M&E Analyst in quality assurance of project result-based management (RBM)

Project formulation via local project appraisal (LPAC) process: provide input/comments with focus on project governance arrangements, project risks, Results and Resources Framework (RRF) and M&E.
Project implementation: Monitor project annual work-planing and reporting.

Provide support in country office’s knowledge management, project management and M&E

Develop templates for project management (LPAC checklist, annual work-plan, M&E plan, back-to-office report, annual report, etc.) based on UNDP procedures.
Develop monitoring tools for gathering CO projects’ M&E data that contribute to country programme M&E data.
As member of the CO’s knowledge management taskforce, support the establishment and maintenance of CO’s filling systems.
Instruct CO staff to access UNDP guidelines on Project Management/M&E.
Provide briefing/trainings on UNDP Project Management/M&E and GOVN regulations on ODA management.

Provide support for production of communication materials

Administrative and technical support provided during the design, finalization and production of country office’s communication materials, as requested by the Communication Analyst.

Provide administrative support to the implementation of some inter-unit CO projects (Engagement Facility, CO projects under management of the Deputy Resident Representative and others)

Tracking and controlling project expenditures against commitments to ensure the conformity with approved AWPs and Budget, determining gaps between budgets and expenditures, committed and actual allocated funds to advise Project Manager (PM) for taking actions; supporting operational and financial closure of a project in Quantum.
Supports to the implementation of all project activities, including recruitment of international and national consultants, organizing technical workshops, training activities, consultations, travel arrangements and procurement of goods and services.
Support PM in periodic review of project work-plans and advise PM on the progress and work-plan’s conformity to agreed results and outputs for finalization.
Supporting timely operational and financial project closure.
Supporting documentation and dissemination of lessons learnt and best practices

Provide support to the Planning, M&E Analyst in programme M&E and programme support.

Country programme formulation, monitoring and evaluation.
Country programme annual planning and reporting: Integrated Work Plan, Bi-annual Review, Results Oriented Annual Report.
Decentralized evaluations are technically supported and quality assured.
Project Quality Assurance Assessment done every two years
Quality assurance for project implementation arrangements, selection of Responsible Party, Low Value Grantee.
Maintenance of the partnership with the Ministry of Planning and Investment and other Government Aid Coordination Agencies (GACAs)

Competencies

Core Competencies:

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-functional and Technical competencies:

Business Management

Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Working with Evidence and Data: Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

2030 Agenda: Engagement & Effectiveness

Effectiveness: Performance and data analysis and sharing lessons

Required Skills and Experience

Education:

Secondary School Education is required. University Degree (Bachelor’s degree) in Accounting and Finance, Business or Public Administration, Economics, Political Sciences and Social Sciences will be given due consideration but is not a requirement.

Experience:

Minimum 7 years (with Secondary Education) or 4 years (with Bachelor’s degree) of relevant experience in accounting and finance, project management, result-based management, public administration, data analysis…
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
Experience in project management: planning, organizing, managing project activities to achieve project.
Experience in working with data and quantitative date analysis: inspecting, cleansing, transforming and modelling data with the goal of discovering useful information, informing conclusions and supporting decision-making.
Experience in project monitoring: identifying the consistency or discrepancy between planned and actual activities/performance and results.

Required languages:

Fluency in English and Vietnamese languages.

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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