Project Officer (HI)

Job Description

Position: Project Officer
Place: Ha Noi, Vietnam
Type of contract: Fixed Term contract
Starting date: 23/11/2023
Closing date for applications: 07/12/2023

Background

Humanity & Inclusion (HI) is seeking a Project Officer

“Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity”

Humanity & Inclusion/HI (previously known as Handicap International) is an independent and impartial aid and development organisation with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

Since the organisation was first founded in 1982, we have set up development programmes in 62 countries and responded to many emergencies. Today we have a budget of around 150 million euros, with 3500 employees worldwide.

HI is engaged in an employment policy in favour of disabled workers. For further information about the association: www.hi.org.

CONTEXTUALISATION

Project Information:

HI in Vietnam is currently accepting applications for Project Officer, to support 2 USAID-funded – the Inclusion2B and the Advancing Medical Care and Rehabilitation Education (ADMIRE) projects.

The INC2B project aims to improve the quality of life of persons with disabilities in Binh Dinh and Kon Tum provinces by expanding rehabilitation and social services for persons with severe disabilities in the target provinces and by strengthening laws and regulations on protection and rights of persons with disabilities. It is a 4-year project (until end of 2026), with a total budget of 12.5M USD. HI's role is to support these sub-awardees and to ensure technical quality and outcomes of the project’s activities.

The ADMIRE project focuses on providing technical support to the Rehabilitation Unit and the Stroke Centre of Bach Mai Hospital (Hanoi). The project aims at enhancing the influence of the rehabilitation unit and the stroke centre as national and regional Centres of Excellence for the care of stroke survivors.

About the position:

The Project Officer will work closely with the ADMIRE’s Senior Project Officer (SPO) and the INC2B’s project team (in particular the Deputy Chief of Party/DCoP), the country Monitoring, Evaluation, Accountability and Learning (MEAL) Manager. It is expected that his/her tasks will be divided among both projects as follows: 70% on supporting the INC2B project and 30% for the ADMIRE project.

In the framework of his/her tasks as INC2B project officer, s/he will support the CoP and the DCoP with regard to coordination, activity planning and implementation, field visits and reporting with/to national-level partners (NACCET) and provincial level partners (Departments of Health/DoH and Department of Labor, Invalids and Social Affairs/DoLISA) as well as local authorities (Provincial People’s Committee/PPC). S/he will also provide one-on-one interpretation/translation support during meetings.

In the framework of his/her tasks related to the ADMIRE project, s/he will support SPO in project implementation and project monitoring (e.g., Data collection, entry and management of project data).

Line Manager:

ADMIRE Senior Project Officer (SPO)

Duty Station:

Ha Noi (with regular travels to Binh Dinh and Kon Tum – about once every 4 to 6 weeks)

MISSION/RESPONSIBILITIES

Mission 1: Operational implementation – Project Officer

Responsibility 1: Contribute to project planning and implementation in line with the existing frameworks

Contribute to planning and preparing activities, tools and the associated resources, and implement the action plan in conjunction with the support services and the technical unit
Ensure that activities are implemented and that resources are correctly allocated as authorized by the DCoP or the SPO
Ensure regular reporting of activities, and contribute to the internal and external reporting as requested by the DCoP or the SPO
Contribute to identifying areas of the project in which adjustments are required and put forward adaptations to the DCoP or the SPO
Contribute to the drafting of amendment requests when asked by the DCoP or the SPO
Contribute to coordination with the local stakeholders and to monitoring the partnership relationship with the project partners
Ensure that project documents and information are properly archived

Responsibility 2: Contribute to project monitoring, evaluation, accountability and learning

Contribute to project monitoring, specifically activity progress indicators and the expected outcomes
Contribute to project evaluations at the request of the project manager, and ensure that project evaluation recommendations are followed
Contribute to the setup and smooth running of accountability mechanisms
Contribute to project learning

Responsibility 3: Ensure project data management

Ensure that the appropriate data collection and management tools are in place and are used correctly on the project, in line with global standards
Collect and compile project-related data in the relevant database

Responsibility 4: Contribute to the coordination of project teams

As authorized by the DCoP or the SPO, facilitate coordination meetings between the project teams and the support services located in the area when necessary
Ensure that the project teams and the support teams (shared and technical services, in particular) work well together in order to facilitate the implementation of the project in the country

Responsibility 5: Contribute to external project communication

Contribute to HI’s external influence by taking part in networks, when required
Communicate about the project to partners, authorities and stakeholders when relevant

Mission 2: Operational implementation – Database Officer

Responsibility 1: Contributes to the development of tools

Participates in the development of data collection forms (paper or mobile data collection (MDC)
Creates the corresponding databases
Carries out tests on the input and extraction of data

Responsibility 2: Supervises (or carries out) data inputting

Trains and supports the teams responsible for inputting data from paper forms into the database (in the case of paper data collection) or the field teams in charge of the day-to-day use of MDC tools when available
Ensures that the data in the database is up-to-date or regularly synchronised
Inputs data, if the organisation requires

Responsibility 3: Carries our data processing and cleaning

Centralises information and compiles the updated version of the database
Sets up and runs a regular series of tests to check the quality of the data and identify potential errors
Takes appropriate action to correct or neutralise identified errors
Develops mechanisms to automate quality testing as much as possible
Performs regular or on-demand data extractions
Puts simple calculations in place on the database to perform first level analyses or prepares more complex analyses

Responsibility 4: Archives the databases

During the course of the project, makes regular backups and archives the intermediate versions of the databases
At the end of the project, prepares and archives the final version of the databases and deletes the intermediary versions in the different storage spaces

Responsibility 5: Identifies measures to improve data quality

In conjunction with the project teams and the MEAL teams, proposes measures to improve data quality
Monitors and alerts if errors occur during a data collection exercise so that corrective action can be taken and future errors limited

Mission 3: Emergency Preparedness and Response

Contribute to the program’s emergency preparedness initiatives, and in an emergency situation, adapt his/her working arrangements in order to contribute to an effective humanitarian response from HI.

Other responsibilities might be assigned, based on project’s needs and the person’s capacities.

PROFILE REQUIRED

Skills

	Know	Practice	Proficient	Expert
Professional skills – Project Management
Assessment	X
Intervention strategy	X
Planning, monitoring and coordination		X
Operational partnerships	X
Professional skills – Others
Results and indicatorsmonitoring		X
Planning and coordination of qualitative and quantitative surveys, dissemination of results		X
Project evaluation	X
Accountability to affected populations: participatory, non-discriminatory and responsible approaches	X
Capitalisation andcontinuous learning	X
Quantitative and qualitativedata collection, qualitativeanalysis	X
Responsible datamanagement	X
Statistical analysis and data visualization	X
Personal securitymanagement	X
Security context analysis	X
Security risk analysis		X
Develop mitigation measures linked to humanitarian security approaches	X
Management of major risks (safeguarding, fraud & corruption, security and major financial risks)	X
Cross-sector skills base
Frameworks and references	X
Office and collaborative tools	X
Stress management		X
Working in a global organization	X

Qualifications:

Education requirement: Bachelor's degree in social science, management, international development, monitoring and evaluation, or a related field, or its international equivalent;
Language requirement: native Vietnamese and proficient English
Computer skill: Microsoft Office is preferred, with advanced Excel skills preferred.
Experience: Minimum 2 years of relevant experience in the field of humanitarian aid and development project management, or MEAL related jobs

CONDITIONS OF THE POSITION:

Type of contract: Fixed term contract
Wage: According to profile and experience

TO APPLY:

Only online by joining a CV and cover letter via the following email: recruitment@vietnam.hi.org. Only short-listed candidates will be notified.

Humanity & Inclusion (HI) is an equal opportunity employer. Women and people living with disabilities are strongly encouraged to apply. HI promotes and upholds the principles of equal opportunities and its policies (PSEAH, Child Protection etc). HI has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or a child by any of our staff, representatives or partners. Recruitment to all jobs in HI includes, in particular, criminal record checks and the collection of relevant references. Safeguarding our beneficiaries is our top priority in everything we do. For further information about the association: http://www.handicap-international.fr/