Project Officer – PFFP and IKEA 7.2 project (WWF)

Job Description

Reports to: PFFP project manager and IKEA P7.2 project manager, WWF-Viet Nam.

Supervises: N/A

Location: Based in Quang Tri, Viet Nam and traveling to project implementation sites when required

Deadline: 09/04/2024

Background

WWF was one of the first International non-government organizations working in Vietnam. In 1985, WWF began working on a national conservation strategy and since then has worked closely with the Vietnamese Government on a diverse range of environment issues and implemented field activities across the country. Find out more at http://vietnam.panda.org/. WWF recognizes that its employees are its most important asset. A competent workforce, thoroughly trained, properly motivated, and bound together by mutual trust and common objectives is crucial to the success of WWF.

Major Function:

The Project Officer (PO) provides support to the project managers of PFFP and IKEA 7.2 in planning, management, implementation, monitoring and reporting of the project activities to ensure compliance with the project objectives, outcomes/outputs and targets, and WWF’s contractual obligations. This includes responsibilities for managing, technical, financial and administrative aspects of the project activities in the fields. The PO will also ensure close collaboration with and good coordination of relevant partners and stakeholders in the project implementation.

Major Duties and Responsibilities:

The PO will work for the two projects: (1) PFFP (Equivalent to 50%) and (2) IKEA 7.2 (Equivalent to 50%). Besides, the PO will be assigned other tasks based on the actual situation when required.

Work Plan and budget development:

In collaborating with the project managers, senior project officer, and counterparts, providing technical, financial and administrative assistance inputs to the development and revision of project workplans/activity and action plans accordingly.

Project Implementation:

Making field visits and working with the project implementing partners and stakeholders to seize the local context and get related information for good preparation, planning and implementation;
Organize introduction/consultation meetings and workshops, study tours or training courses with partners and stakeholders according to the planned activities;
Provide technical and financial support directly to the PFFP interventions under Output 6;
Provide technical and financial support directly to the IKEA P7.2 interventions under Output 1, 2, 3 and 5.
Provide support and inputs/comments to partners and consultants during the activities implementation processes to ensure compliance with WWF’s policy and strategy included ESSF, and FPIC;
Implementation of monitoring and evaluation system with M&E team’s support which enable convenient and effective reporting;
Provide inputs to the preparation of technical progress report, annual technical report; and
Collect meeting minutes, technical guidelines/ reports, training materials, budget expenditure, photos, coffee areas mapping, communication documents and others for storage and reporting.
Support project team (when required) on administrative tasks such as support logistics (e.g., procurement of field equipment, visits, travels, etc.) for the Project.

Partnership Development & Networking

Together with project managers and teams’ members keep closely and regularly contact with the projects’ partners, local authorities, consultants and other stakeholders at all levels to ensure the project implementation will be compliant with WWF, donor and project-specific policies, procedures and work instructions; and
Assisting the project managers in the identification of counterparts or potential partners to implement the project activities as well as suitable candidates for consultancy services and developed JDs/ToRs.
Monitoring of the consultants’ work as well as providing the technical comments for improving the quality of assignment and consultants’ reports.

Communications

Providing inputs to the development of communication products, materials, and campaigns to ensure accurate information of the project with support from the communication team.

Monitoring and reporting

Monitoring and evaluating the implementation of project activities under work-plan/activity plan in project sites, including activities established by forest owners (community forest management boards); local communities; mapped native species nurseries; households and other partners within the projects;
Support project managers for budget planning and monitoring the budget spending of relevant activities; for project expenditure and contracts with project partners and counterparts, and consultants as well as the revision of project quarterly/annual budget; and
Support project managers in drafting technical and financial reports every six month or annually according to the requirements of project/donor.

Profiles

Required Qualifications and Experience

Graduated degree in forestry, natural resources management, or other relevant fields;

At least 10 years of practical experience working in the Vietnamese forestry sector with SMEs, forest owners, local authorities and local people in mountainous area;

Knowledge of forest governance, sustainable forest management, forest restoration, and sustainable forest/ NTFPs supply chain development;

Knowledge of policy, institutional context related to development and conservation works;

Experience in working and coordinating with multi-discipline working groups, especially with business sector is an advantage;

Good knowledge of data analysis, M&E methodology and using GIS software; and

Experience working in multi-cultural environment and with international organizations.

Required Skills and Competencies

Good interpersonal and communication skills with the ability to manage and interact at all levels of an multicultural and multilingual organization;
Research and survey and reporting skills;
Networking and collaboration skills;
Planning, organization, time management, facilitation and coordination skills;
Proficiency in English;
Demonstrates WWF behaviors in ways of working: strive for impact, listen deeply, collaborate openly and innovate fearlessly; and
Adheres to WWF’s values, which are Knowledgeable, Optimistic, Determined and Engaging.

How to apply

Send your curriculum vitae & cover letter in English, naming each file: “Fullname - CV/CL”.
Please send your applications to recruitment.vn@wwf.org.vn stating in the subject line: PO PFFP – Fullname